We're looking for a highly organized, service-minded Administrative Assistant to join our luxury real estate brokerage in Midtown Manhattan. This is a full-time, in-office role that is ideal for someone who enjoys supporting others, building relationships, and helping a busy office operate seamlessly.
You'll play a key role in supporting agents and staff through transaction coordination, scheduling, event planning, reporting, and day-to-day office operations. If you're proactive, detail-oriented, and thrive in a fast-paced, collaborative environment, we'd love to hear from you. The work schedule is Monday to Friday from 9:30 am to 5:30 pm.
Join a team where your contributions are valued, your work makes an impact, and no two days are the same.
Duties include but are not limited to:
• Coordinate and process rental deal transactions, ensuring accurate documentation, timely data entry, and compliance with company policies and procedures.
• Track deal progress, maintain transaction records, and collaborate with brokers, , and internal departments to facilitate successful deal completion.
• Prepare, maintain, and distribute various reports by compiling data from multiple sources.
• Generate and distribute market reports by collecting, verifying, and organizing market and property information.
• Preparation of weekly post office bulk mailings for agents.
• Plan, organize, and support office events, meetings, and client functions by managing logistics, schedules, vendor communications, and attendee coordination.
• Manage calendars and coordinate meetings, appointments, and conference room reservations for agents, clients & staff. Prioritize scheduling requests, resolve conflicts, and ensure efficient use of time and resources.
• Provide comprehensive administrative and operational support through transaction management, reporting, event coordination, bulk mail processing, and scheduling activities, ensuring efficient workflows, accurate documentation, and exceptional internal and external client service.
Job Requirements:
• Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.
• 1+ years of experience in a customer centric business environment with administrative duties.
• Proficiency in Google Suite.
• Excellent interpersonal skills both verbal and written.
• Diligent with excellent organization skills.
• Ability to interact with both internal and external customers at all levels.
• Professional demeanor and ability to defuse difficult situations in a calm manner.
• Ability to prioritize and be flexible with changing business needs in a high-paced team environment.
• Physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 20 lbs).
About Us
Corcoran® has been a leader in residential real estate for over 50 years. Through its company-owned brokerages in New York City, the Hamptons, and South Florida, along with its growing affiliate network, Corcoran is known for its polished marketing and 'Live Who You Are' philosophy. Corcoran is a subsidiary of Compass International Holdings.
Compass International Holdings is a global real estate services company empowering real estate professionals with everything they need to realize their entrepreneurial potential. With a presence in every major U.S. city and approximately 120 countries and territories, Compass International Holdings serves millions of buyers and sellers through a portfolio of some of the most recognized and iconic brands: @properties, Better Homes and Gardens® Real Estate, CENTURY 21®, Christie's International Real Estate, Coldwell Banker®, Compass, Corcoran®, ERA®, and Sotheby's International Realty®. In addition to brokerage services, Compass International Holdings offers integrated services, such as mortgage, title, insurance, escrow, and relocation.
- NYSE: COMP
- 340,000 Real Estate Professionals
- 2,000+ independently owned and operated brokerages
- 120 countries and territories
Skills Required
- Bachelor's degree or equivalent, though applicable work experience may be considered instead
- At least 1 year of experience in a customer-centric business environment with administrative duties
- Proficiency in Google Suite
- Excellent verbal and written interpersonal skills
- Strong diligence and organizational skills
- Ability to interact with internal and external customers at all levels
- Professional demeanor and ability to calmly defuse difficult situations
- Ability to prioritize and adapt to changing business needs in a fast-paced team environment
- Physical ability to bend, stoop, climb, walk, and lift or carry objects up to 20 pounds
What We Do
Coldwell Banker The Real Estate Centre (CB-TREC) is an Ontario based real estate brokerage with offices in Toronto, Vaughan, Newmarket, Barrie, Innisfil, and Orillia. Their experienced team of residential and commercial agents operate across southern Ontario, helping clients reach a wide range of real estate goals. Originally founded in 1906, the Coldwell Banker brand was built on a commitment to professionalism and customer service which remains the cornerstone of our business philosophy today. Coldwell Banker is one of the oldest real estate companies in the country and this experience has helped us achieve the highest sales volume of any national real estate franchise* — double our nearest competitor. A Different Kind Of Brokerage At Coldwell Banker The Real Estate Centre, creating opportunities for our clients and our people is the foundation of our business. So whether you’re ready to buy a home, sell your existing one, or are looking for a rewarding new career, creating the right opportunity for you to achieve your dream is the core principle that’s helped us consistently grow our brokerage since 2000. Our Team Coldwell Banker TREC has Sales Representatives that cover both residential and commercial real estate. Their knowledge and experience can guide you through the real estate process and help you with all the details before, during and after the sale.
