*This is a hybrid position and must be located within 100 miles of the Rochester, MN campus*
Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.
This position is not eligible for visa sponsorship/we will not transfer of sponsor a visa for this role. Also, Mayo Clinic DOES NOT participate in the F1 STEM OPT extension program.
2-year commitment to the role is required.
QualificationsPosition requires high school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role
OR one-year degree/diploma in an administrative, business,
OR medical-related program with a minimum of one-year experience in an administrative support role
OR an associate’s degree in an administrative, business, or medical-related program.
Additional Qualifications:
- Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
- Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
- Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
- Experience with coordination of travel and expense management.
- Proficient application of English grammar, punctuation, and sentence structure. Prefer work-related experience within the last ten years.
Application Requirements (must attach)
- Cover Letter
- Resume
- Internal employees should attach their 3 more recent performance evaluations
About Us
Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.
- Medical: Multiple plan options.
- Dental: Delta Dental or reimbursement account for flexible coverage.
- Vision: Affordable plan with national network.
- Pre-Tax Savings: HSA and FSAs for eligible expenses.
- Retirement: Competitive retirement package to secure your future.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law". Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
Skills Required
- High school diploma or GED with minimum two years administrative support experience; OR one-year administrative/business/medical-related degree with minimum one year experience; OR associate degree in administrative, business, or medical-related program
- Experience in meeting management and calendar coordination
- Experience creating/transcribing correspondence, preparing documents and presentation materials
- Experience using business-related software to produce databases, spreadsheets, and presentations; proficient computer and office equipment skills; ability to navigate multiple systems simultaneously
- Strong organization, customer service, professionalism, interpersonal, written and oral communication skills
- Ability to prioritize, frequently shift tasks, adapt to a rapidly changing environment, and demonstrate follow-through
- Demonstrated effective decision-making, judgment, confidentiality, attention to detail
- Experience with coordination of travel and expense management
- Proficient application of English grammar, punctuation, and sentence structure
- Position requires a 2-year commitment
- Must be located within 100 miles of the Rochester, MN campus (hybrid role)
- Cover letter and resume must be attached (internal employees attach three recent performance evaluations)
- Prefer work-related experience within the last ten years
Mayo Clinic Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Mayo Clinic and has not been reviewed or approved by Mayo Clinic.
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Retirement Support — A no-cost pension plus an employer-matched 403(b)/401(k) is positioned as a standout differentiator, offering strong long-term financial security. Feedback suggests this retirement combination elevates overall total rewards even when base pay is moderate.
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Healthcare Strength — Expanded medical networks, enhanced fertility coverage, and employer absorption of a plan year’s premium increases point to robust healthcare offerings. Feedback suggests annual updates maintain breadth and competitiveness of coverage.
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Parental & Family Support — Adoption assistance, dependent scholarships, child and elder-care resources, and EAP services provide meaningful family-oriented support. Feedback suggests these programs add tangible value beyond salary alone.
Mayo Clinic Insights
What We Do
Mayo Clinic is the first and largest integrated, not-for-profit medical group practice in the world. Doctors from every medical specialty work together to care for patients, joined by common systems and a philosophy of "the needs of the patient come first." More than 3,800 physicians and scientists and 50,900 allied health staff work at Mayo Clinic, which has sites in Rochester, Minn., Jacksonville, Fla., and Scottsdale/Phoenix, Ariz. Mayo Clinic also serves over 70 communities through Mayo Clinic Health System with locations in MN, IA, and WI. Collectively, these locations care for more than 1 million people each year.
