Administrative Assistant, Marketing

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
 

How we LEAD:  

Island Records is currently seeking a dynamic Marketing Administrative Assistant to provide support to Marketing team. The ideal candidate is obsessively detailed, pro-active, has a knack for problem solving and a “can do” attitude. Experience supporting more than one senior executive will be required. Customer service mindset, entrepreneurial spirit, polished professional demeanor, and the ability to keep calm under pressure are musts.

​How You'll CREATE:

• Handle general administrative duties including maintaining calendars, scheduling meetings, booking travel, submitting expense reports, & taking notes

• Assist in all areas of the marketing department including product management, tour marketing, advertising, and branding; also manage all back-end processes for marketing projects (processing POs, invoices, agreements, etc.)

• Establish and maintain relationships with artists, artist management, and internal team

• Create and update artist one-sheets, marketing plans, and pitch decks using Power Point, Key Note, and Google Slides

• Manage all artist asset folders & facilitate asset creation with content team

• Coordinate artist promo itineraries and booking artist travel

• Plan and execute special events

• Handle marketing related invoices and manage the overall marketing budget using excel & Google Sheets

• Work with production to schedule releases

Bring Your VIBE:

• Preferred 1 year of experience as an Administrative Assistant, receptionist and/or previous intern experience

• Preferred 1 year of experience booking travel, calendar management

• Passion for music discovery and the creative process

• In touch with current trends, artists, and digital media

• Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management

• Ability to interact comfortably and effectively with external partners and clients

• High attention to detail, excellent follow-through, problem-solving and organizational skills

• Self-motivated, proactive, and resourceful

• Flexible – able to adjust to changing priorities, and able to multi-task

• Excellent customer service skills

• Excellent time management skills

• Excellent written and verbal communication

• Strong proficiency and working knowledge of Microsoft Office Products

• Proficiency in creative programs such as Adobe Creative Suite, Keynote, etc.

Perks Playlist:

• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit

• Comprehensive medical, dental, vision, and FSA options, as well as:

  • 100% coverage for out-patient mental health services

  • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

  • A lifetime fertility support allowance of $30,000 to plan participants

  • Student Loan Repayment Assistance and Tuition Reimbursement

  • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

• Variety of ways to prioritize much-needed time away from work including:

  • Flexible Paid Time Off (PTO) for exempt employees

  • 3-weeks PTO for non-exempt employees

  • 2-weeks paid Winter Break

  • 10 Company Holidays (including Juneteenth and Wellbeing Day)

  • Summer Fridays (between Memorial Day and Labor Day)

  • Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.
Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Salary Range:

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.  All candidates are encouraged to apply.