Northrop Grumman Space Systems has an opening for an Administrative Assistant - Level 3 to join our team of qualified, diverse individuals. This position will be located in Redondo Beach, CA, reporting to a program director within the Advanced Tactical Missions (ATM) business unit within the Space Systems Sector. This role is a vital member of the leadership team, which by nature of the position involves high-level contacts and exposure to sensitive programs, new business, personnel, and technical information necessitating considerable use of tact, diplomacy, discretion, and judgment.
We are seeking an independent thinker with a track record of excelling in a dynamic, multi-faceted, and collaborative team-based environment. The position requires excellent communication skills, an ability to organize and prioritize tasks independently, strong office management and interpersonal skills, self-motivation, and the ability to collaborate in a team environment. The selected candidate should have the ability to act with discretion and good judgment when handling or disseminating sensitive, confidential, or proprietary information.
Primary responsibilities of this role will include, but are not limited to:
- Make travel arrangements for international and domestic travel, prepare expense reports and maintain pertinent travel documentation.
- Answer questions and solve problems related to office operations and established policies and procedures.
- Organize, maintain, and deconflict schedules, meetings, and travel arrangements
- Perform office functions, including (but not limited to):
- Setting up and maintaining files
- Coordinate office workspace planning, ordering office equipment with the facilities and IT organizations
- Maintaining and ordering supplies
- Facilitates meeting/event functions, including (but not limited to):
- Arranging meetings and conferences
- Supports setup and meeting logistics and conference room events
- Support coordination and integration of meeting material from team
- Support event planning and catering, such as meal planning, ordering food from caterers, delivering food, clean up and expensing
- Support onboarding activities for new hires including but not limited to seating arrangement, ordering of IT hardware,
- Collaborate with administrative professionals in related organizations, as appropriate.
- Gathering, compiling, and reporting on information relevant to organization, and for inputs into newsletters, communications, and collaboration platforms.
- Interface and communicate with all levels of program personnel and customers, professionally representing the corporation and organization.
- Process visit requests, badges and accounts forms.
This position is contingent upon the candidate obtaining final clearances and program access(es) within a reasonable period of time as determined by the company. Continued employment thereafter will be subject to maintenance of the level of clearance and program access required for the position in the future.*
Basic Qualifications:
- High School diploma or equivalent AND minimum of 4 years additional education and/or experience as an administrative assistant or performing administrative related work.
- Active U.S. Government Top Secret clearance or higher that has a background investigation completed within the last 5 years or currently enrolled in continuous evaluation prior to start.
- Strong written and verbal communication and collaboration skills with proven success in organizing, prioritizing, and completing assigned responsibilities independently.
- Experience coordinating travel arrangements and processing expense reports (using Concur or similar).
- Must be proficient with MS Office Suite (Word, Teams, PowerPoint, Outlook)
- Ability to organize, maintain, and deconflict schedules, meetings, and travel arrangements
- Ability to work on site full time in Redondo Beach, CA
Preferred Qualifications:
- Bachelor’s or Associate degree.
- Proficiency with Concur (or similar) travel and expense reporting system.
- Proficiency with Archibus (or similar) workspace planning system.
- Proficiency with Smart-Buy (or similar) purchasing system.
- Proficiency in managing and synchronizing calendars between unclassified and classified environments.
- Proficiency in Outlook to maintain busy calendars for multiple staff members and coordinate meetings, including customer visits, over a variety of locations and facilities
- An exceptional team player, interface well at all levels in the organization, be collaborative, proactive, well-organized, detail oriented, and adaptable with the ability to juggle multiple tasks, changing needs, and competing priorities across a geographically dispersed team.
This position is contingent upon the candidate obtaining final clearances and program access(es) within a reasonable period of time as determined by the company. Continued employment thereafter will be subject to maintenance of the level of clearance and program access required for the position in the future.*
Curious about all the exciting developments with the Northrop Grumman Space Sector? Click the link below:
https://www.northropgrumman.com/space.
Working at Northrop Grumman is more than just a paycheck. We offer a comprehensive Total Rewards and benefits package designed to help you thrive at work and in life. For more information on our Total Rewards package, please visit our Total Rewards site: Northrop Grumman Total Rewards
As a full-time employee of Northrop Grumman, you are eligible for:
-Medical, Dental & Vision coverage
-401k
-Educational Assistance
-Life Insurance
-Employee Assistance Programs & Work/Life Solutions
-Paid Time Off
-Health & Wellness Resources
-Employee Discounts
-Flexible Schedules: For example, the ability to work a 9/80 work schedule, which allows an employee to work a nine-hour day Monday through Thursday and take every other Friday off of work.
-For more details, please view Northrop Grumman Benefits.
ADSG04
#LosAngelesSpace
#LI-DB1
#SpaceEngJobs
#SpaceSysEngJobs
Primary Level Salary Range: $56,000.00 - $93,400.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
Skills Required
- High school diploma or equivalent and at least four years of additional education and/or administrative assistant or related administrative work experience
- Active U.S. Government Top Secret clearance or higher, with a background investigation completed within the last five years or enrollment in continuous evaluation before start
- Strong written and verbal communication and collaboration skills
- Demonstrated ability to organize, prioritize, and independently complete responsibilities
- Experience coordinating travel arrangements and processing expense reports using Concur or a similar system
- Proficiency with Microsoft Office Suite, including Word, Teams, PowerPoint, and Outlook
- Ability to organize, maintain, and coordinate schedules, meetings, and travel arrangements
- Ability to work onsite full time in Redondo Beach, California
- Associate or bachelor's degree
- Proficiency with Concur or a similar travel and expense reporting system
- Proficiency with Archibus or a similar workspace planning system
- Proficiency with Smart-Buy or a similar purchasing system
- Experience managing and synchronizing calendars between unclassified and classified environments
- Proficiency maintaining busy calendars for multiple staff members and coordinating meetings across locations and facilities
- Collaborative, proactive, organized, detail-oriented, adaptable, and able to manage competing priorities
Northrop Grumman Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Northrop Grumman and has not been reviewed or approved by Northrop Grumman.
-
Healthcare Strength — Health coverage offers multiple medical plan options by region alongside dental, vision, mental‑health resources, and wellness programs. Recent materials also highlight added family‑building support, including a dedicated fertility benefit.
-
Retirement Support — The 401(k) savings plan is positioned as competitive with a company match, auto‑escalation features, and access to an employee stock fund/ESPP. Official filings and benefits guides emphasize retirement as a core element of the Total Rewards package.
-
Leave & Time Off Breadth — Many sites offer a 9/80 schedule, generous PTO, paid holidays, and flexible/telework options where program needs allow. Paid parental and caregiver leave are prominently featured, with recent enhancements for the delivering parent.
Northrop Grumman Insights
What We Do
We are a close-knit community of big thinkers collaborating to keep the world safe. Our passion, creativity and expertise bring next-level technology solutions to life in autonomous systems, cyber, C4ISR, strike, space, and logistics and modernization for our customers around the globe. On the Northrop Grumman team, you’ll join our pursuit of excellence immersed in a dynamic culture of innovation and respect. Your unique perspective will help achieve our shared vision for the future of global security. Every step of the way, you'll be supported by world-class training, employee resource groups and a comprehensive benefits package that enables greater health and happiness for you and your family. Worldwide and across disciplines, we’re challenging what’s possible for technology to protect people and places from undersea to outer space and into cyberspace. And we see the impact of our performance every day. We are Northrop Grumman, and we work on what matters—now, you too can make a difference. Explore opportunities in engineering, IT, manufacturing, business management, cybersecurity and more with us. Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer.
