Administrative Assistant - Legal

CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

The Opportunity: 

Mattel has an exciting opportunity to join its Law Department. Mattel’s Law Department supports the values and goals of the company by providing expert, creative, and timely service to all Mattel businesses and support functions. We operate in accordance with the highest standards of judgment, integrity, and ethical leadership, to find creative solutions that prudently manage risks and contribute to Mattel’s success.

We are looking for a talented Administrative Asst to join the Global Employment Law section of the Law Department. This position is responsible for providing day-to-day administrative support, and requires excellent organization skills, attention to details, and effective communication.

This position will be in person at Mattel’s headquarters in El Segundo, California

What Your Impact Will Be: 

• Maintain, organize, and track deadlines, records, and files related to employment law matters, including litigation and administrative proceedings
• Assist with the management of billing, matter management, and document/records management systems, as well as other systems used by the Law Department
• Assist with updating electronic recordkeeping and physical files, as needed
• Assist with various budgeting matters, including forecasts and accruals
• Manage e-billing payments, including interfacing with law firms
• Assist with drafting correspondence and internal reports
• Assist with preparing materials for meetings, including drafting presentations and agendas and compiling information
• Schedule and coordinate various calls and meetings, internal and external
• Handle confidential and sensitive information with discretion and professionalism
• Collaborate constructively with assistants and staff within and outside the Law Department and externally
• Respond promptly to queries
• Assist with projects and task management, as needed
• Scan, copy, and distribute incoming mail and prepare outgoing mail
• Arrange travel, including air, hotel, ground transportation
• Other duties and projects, as assigned

What We’re Looking For:

• 5+ years prior administrative assistant experience, preferably with litigation, budgets, and billing
• Detail-oriented, with excellent planning, organization, and communication stills (in emails, on the telephone, etc.)
• Experience working with both internal and external partners
• Proficiency with Microsoft Office, legal billing systems, and document/case management tools, and skill at learning new software
• Proven ability to work in a highly confidential environment; ability to maintain a high level of integrity and discretion in handling confidential and sensitive information
• Ability to independently manage and prioritize workload and multiple projects in a fast-paced environment, and complete tasks with efficiency and accuracy
• Ability to complete a high volume of tasks and projects with little guidance, and appropriately react to situations and events that require quick responses or turnaround
• Strong problem-solving skills
• Excellent interpersonal skills, and ability to work collaboratively with a broad range of work styles and personalities and to establish effective relationships at all levels of the organization
• Bachelor's degree preferred
• This role will work in person at our El Segundo, California offices

The base hourly rate for this position is between $27.55 and 34.50 
**This range is indicative of projected hiring range, however base hourly rate will be determined based on a candidate’s work location, skills and experience. Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential.

Don’t meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles.

How We Work:

We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

• We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Who We Are:

Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential.

Mattel’s award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more.

Visit us at https://jobs.mattel.com/ and www.instagram.com/MattelCareers.

Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law.

Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment.

Videos to watch:
The Culture at Mattel
Corporate Philanthropy