The Department of Laboratory Medicine and Pathology Support Staff is looking for an Administrative Assistant to join their team! As an Administrative Assistant, you will be a member of a diverse, agile team that exhibits initiative, proficiency, and adaptability to optimize the time of those supported. You will be responsible for a variety of non-clinical administrative support tasks including:
- Managing of calendars: scheduling, coordination, and follow-up tasks for meetings, events, and professional travel
- Preparing documents and presentation materials
- Processing invoices and reimbursements
- Composing and/or transcribing correspondence/documents
- Supporting departmental projects/activities
- Creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts
- Answering telephones and providing related follow through
- Accountable for ensuring accuracy and completeness through attention to detail
- Maintaining confidentiality and professionalism
We require a two year commitment for this role.
**This position is not eligible for visa sponsorship; Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.
QualificationsTo be considered for this Administrative Assistant role, you must meet one of the following criteria:
- High school diploma or GED with a minimum of two years’ experience in an administrative support role.
- One-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role.
- Associate degree in an administrative, business, or a medical-related program.
*Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
Additional Qualifications
- Prefer work-related experience within the last ten years.
- Demonstrate proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously.
- Possess high-level skills in organization, communication, interpersonal skills, customer service, professionalism, written and oral communication
- The ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
- Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
- Experience with coordination of travel and expense management.
- Proficient application of English grammar, punctuation, and sentence structure.
Application Requirements
*All must be included for your application to be considered:
- CV/Resume
- Cover letter
- NACES detailed international equivalency for foreign degrees.
- Internal candidates must provide their past three performance appraisals.
**DLMP employees that have been in current lab/position for less than 2 years must attach early release approval from supervisor.
***Non-DLMP internal applicants that have been in their current department/position for less than 1 year must attach early release approval from supervisor.
*International transcript:
- MUST have a DETAILED equivalency evaluation.
- MUST show US equivalent degree.
- Evaluation MUST be completed from an organization listed as a member of the N
Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.
- Medical: Multiple plan options.
- Dental: Delta Dental or reimbursement account for flexible coverage.
- Vision: Affordable plan with national network.
- Pre-Tax Savings: HSA and FSAs for eligible expenses.
- Retirement: Competitive retirement package to secure your future.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law". Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
Skills Required
- Two year commitment to the role
- Position is not eligible for visa sponsorship; Mayo Clinic does not participate in F-1 STEM OPT extension
- High school diploma or GED with minimum two years administrative support experience
- OR One-year degree/diploma in administrative, business, or medical-related program with minimum one year administrative support experience
- OR Associate degree in an administrative, business, or medical-related program
- Administrative support experience must include meeting management and calendar coordination, creating/transcribing correspondence/documents, and use of business software to produce databases, spreadsheets, presentations
- CV/Resume and Cover Letter required for application
- NACES detailed international equivalency evaluation for foreign degrees (must show US equivalent)
- Internal candidates must provide past three performance appraisals (if applicable)
- Early release approval from supervisor if DLMP employee in current lab/position less than 2 years or non-DLMP internal applicant in current department/position less than 1 year
- Demonstrated proficient use of computer hardware/software, telecommunication, and ability to navigate multiple systems simultaneously
- High-level organization, communication, interpersonal skills, customer service, professionalism, and attention to detail
- Experience with coordination of travel and expense management
- Proficient application of English grammar, punctuation, and sentence structure
- Prefer work-related experience within the last ten years
Mayo Clinic Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Mayo Clinic and has not been reviewed or approved by Mayo Clinic.
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Retirement Support — A no-cost pension plus an employer-matched 403(b)/401(k) is positioned as a standout differentiator, offering strong long-term financial security. Feedback suggests this retirement combination elevates overall total rewards even when base pay is moderate.
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Healthcare Strength — Expanded medical networks, enhanced fertility coverage, and employer absorption of a plan year’s premium increases point to robust healthcare offerings. Feedback suggests annual updates maintain breadth and competitiveness of coverage.
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Parental & Family Support — Adoption assistance, dependent scholarships, child and elder-care resources, and EAP services provide meaningful family-oriented support. Feedback suggests these programs add tangible value beyond salary alone.
Mayo Clinic Insights
What We Do
Mayo Clinic is the first and largest integrated, not-for-profit medical group practice in the world. Doctors from every medical specialty work together to care for patients, joined by common systems and a philosophy of "the needs of the patient come first." More than 3,800 physicians and scientists and 50,900 allied health staff work at Mayo Clinic, which has sites in Rochester, Minn., Jacksonville, Fla., and Scottsdale/Phoenix, Ariz. Mayo Clinic also serves over 70 communities through Mayo Clinic Health System with locations in MN, IA, and WI. Collectively, these locations care for more than 1 million people each year.
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