Job Title: Administrative Assistant IV #470
Reports to: Office Manager/Administrative Supervisor
Grade:14
Salary: $60,147
Level: Entry (This may vary for internal candidates only)
Location: 1100 S Hamilton/Juvenile Courthouse
Bureau: Administrative Services
Division/Unit: Juvenile/Child Protection
Application deadline: July 25, 2026
Primary Function:
Provide administrative support for Assistant State’s Attorneys assigned to Juvenile Justice, Child Protection division.
Working Environment: Hours: Monday – Friday 8:30 a.m. to 4:30 p.m.
Physical Requirements:
Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.
Duties and Responsibilities:
- Receive police reports and case intake documents via email, JTDC, probation screening and suburban police districts
- Constant communication with upwards of 90 different suburban police districts
- Enter new cases, case updates, and case disposition information into JUSTICE NEXUS.
- Prepare various types of subpoenas motions, summons, publications, and other correspondence needed
- Update new information to cases previously involved in system
- Navigate and utilize NICE and SharePoint to upload, store, and update document case information
- Update JUSTICE NEXUS, NICE and SharePoint with inventory information
- Scan, email, and copy documents
- Process all closed cases using the latest destruction policy guidelines
- Act as Lead or Back up for Overnight call when needed
- Assist with reception relief when needed
- Responsible for confidential information
- Perform other duties as assigned
Qualifications:
Required:
- The candidate must have excellent verbal and written communication skills, excellent organizational skills and the ability to multi-task.
- Proficiency in Microsoft Word Office applications required.
Preferred:
- Knowledge of Nice, Share Point, Clerks and computer skills.
- Typing speed of 50+wpm.
Equal Employment Opportunity
EEO Message: The Cook County State’s Attorney’s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.
Skills Required
- Excellent verbal and written communication skills
- Excellent organizational skills and ability to multi-task
- Proficiency in Microsoft Word and Microsoft Office applications
- Ability to stand or walk frequently and lift/carry up to 20 pounds as needed (physical requirements)
- Responsible for handling confidential information
- Knowledge of NICE, SharePoint, JUSTICE NEXUS, JTDC, or Clerks systems
- Typing speed of 50+ wpm
What We Do
The Cook County State's Attorney's Office (CCSAO) is the second-largest prosecutor's office in the United States. It is responsible for prosecuting all misdemeanor and felony crimes committed in Cook County and serves as legal counsel for the Cook County government. Its mission is to uphold the law, support victims, and protect the rights of all residents fairly, ethically, and effectively.
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