Administrative Assistant, IT & Supply Chain

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Danvers, Massachusetts, United States of America

Job Description:

We are searching for the best talent for an Administrative Assistant to support our Supply Chain team in Danvers, MA.

This role requires onsite presence four days per week, with one day remote.

About MedTech

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

The Administrative Assistant supports the Supply Chain team by providing high-level administrative and operational assistance. This role ensures smooth day-to-day operations by managing schedules, coordinating communications, and maintaining accurate documentation. The ideal candidate is detail-oriented, proactive, and able to thrive in a fast-paced environment where accuracy and efficiency are critical. The Administrative Assistant serves as a key point of contact for internal and external stakeholders and supports the team with a variety of administrative tasks.

Key Responsibilities:

• Manage calendars, schedule meetings, and coordinate travel arrangements for IT and Supply Chain leadership.
• Coordinate team events.
• Prepare and maintain reports, presentations, and documentation related to IT, procurement, logistics, and inventory management.
• Assist with tracking purchase orders, vendor communications, and shipment schedules.
• Maintain accurate records and filing systems (electronic and physical) and in ERP systems and ensure timely data entry for supply chain transactions.
• Assist with expense reporting and budget tracking.
• Serve as a liaison between IT and Supply Chain teams and other departments to ensure timely information flow.
• Manage office supplies and coordinate with vendors for operational needs.
• Support onboarding processes for the Supply Chain team as needed.
• Handle incoming calls, emails, and inquiries professionally and promptly.
• Handle confidential information with discretion and professionalism.

Qualifications:

• High school diploma is required; Associate’s or Bachelor’s degree preferred
• A minimum of 3 years of administrative experience is required
• Experience in Medical Device industry or similar preferred
• Expertise with MS Office applications (Word, Excel, PowerPoint and Outlook) required and familiarity with ERP systems (SAP).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and meet deadlines in a dynamic setting.
• Ability to work independently and as part of a team, in a fast-paced environment
• Must be proactive

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

Required Skills:

Preferred Skills:

Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Filing Documents, Microsoft Office, Office Administration, Process Oriented, Professional Ethics, Telephone Etiquette, Travel Planning, Typing

The anticipated base pay range for this position is :

$45,100.00 - $73,370.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period10 days
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year