Baptist Health

Administrative Assistant III

Posted 4 Days Ago

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Louisville, KY, USA

In-Office

Mid level

Healthtech

The Role

Provide high-level administrative support to executives including calendar management, meeting coordination, correspondence, reports and presentations, expense reports, travel and interview logistics, committee support (minutes/materials), contract tracking, and departmental record-keeping. Requires confidentiality, sound judgment, and the ability to manage multiple priorities.

Summary Generated by Built In

Summary

Job Description:

Baptist Health Louisville Administration is hiring a highly organized and detail-oriented Administrative Assistant to support assigned Executive(s) within our Administrative Offices. This role provides comprehensive administrative support, including managing calendars, coordinating meetings and conference calls, routing communications, and preparing correspondence, reports, and presentations. The ideal candidate will exercise sound judgment, maintain confidentiality, and work independently while prioritizing multiple tasks. Responsibilities include tracking departmental information such as payroll, maintaining accurate files, coordinating interview logistics and travel, and preparing expense reports. The position also supports committees by organizing meetings, recording minutes, and distributing materials, as well as managing contracts by tracking expirations, assisting with renewals, and coordinating approvals. Additional duties include coordinating programs, seminars, and travel arrangements, and supporting executive direct reports as needed.

The successful candidate will demonstrate excellent customer service, professionalism, and strong proficiency in Microsoft Word, Excel, Outlook, and PowerPoint. A minimum of 3–5 years of high-level administrative experience, strong organizational skills, and the ability to manage multiple priorities are required.

Work Experience

Education

If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now!

Baptist Health is an Equal Employment Opportunity employer.

Skills Required

3-5 years of high-level administrative experience
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
Strong organizational skills and ability to manage multiple priorities
Excellent customer service and professionalism
Ability to exercise sound judgment, maintain confidentiality, and work independently
Experience coordinating meetings, conference calls, travel, and preparing expense reports

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The Company

HQ: Pensacola, FL

5,480 Employees

Year Founded: 1924

What We Do

Founded in 1924 in Louisville, Kentucky, Baptist Health is a full-spectrum health system dedicated to improving the health of the communities it serves. The Baptist Health family consists of nine hospitals, employed and independent physicians, and more than 400 points of care, including outpatient facilities, physician practices and services, urgent care clinics, outpatient diagnostic and surgery centers, home care, fitness centers, and occupational medicine and physical therapy clinics. Baptist Health’s eight owned hospitals include more than 2,300 licensed beds in Corbin, Elizabethtown, La Grange, Lexington, Louisville, Paducah, Richmond and New Albany, Indiana. Baptist Health also operates the 410-bed Baptist Health Deaconess Madisonville in Madisonville, Kentucky in a joint venture with Deaconess Health System based in Evansville, Indiana. Baptist Health employs more than 23,000 people in Kentucky and surrounding states. Baptist Health is the first health system in the U.S. to have all of its hospitals recognized by the American Nursing Credentialing Center with either a Magnet® or Pathway to Excellence® designation for nursing excellence. Baptist Health’s employed provider network, Baptist Health Medical Group, has nearly 1,500 providers, including more than 750 physicians and more than 740 advanced practice clinicians. Baptist Health’s physician network also includes more than 2,000 independent physicians. Learn more at BaptistHealth.com.