Administrative Assistant III

At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores—TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family—a Fortune 100 company and the world’s leading off-price retailer. 

Job Description:

The Opportunity: Contribute To The Growth Of Your Career.

• Managing the HR Director’s complex and dynamic calendar.
• Serve as a primary point of contact, handling sensitive and confidential information with discretion.
• Demonstrates high emotional intelligence by building positive relationships, adapting to diverse personalities, and handling sensitive situations with empathy and professionalism.
• Effectively communicates critical information across departments to ensure alignment, clarity, and timely decision-making.
• Involve appropriate Associates from other departments or divisions to resolve issues.  May provide functional guidance and training to other Associates within Division.
• Maintain organized filing systems, records, and office layout.
• Coordinate meetings and events, including scheduling, catering, room bookings, and follow-up.
• Prepare, organize, and distribute reports, documents, and spreadsheets accurately and on time.
• Support HR initiatives, including team-building activities and charity events.
• Oversee and plan the MMX HR budget - partner with Finance as needed.
• Support HR leadership by coordinating and advising on company policies, procedures, and benefit programs.
• Serves as a leader among four VP administrative peers, coordinating team-building activities and conducting regular pulse checks to proactively identify and resolve team-related issues.
• Analyzes operating practices and creates/revises systems and procedures as necessary.
• Leverages HR systems such as Workday, ServiceNow, and SharePoint to provide reports and maintain Teams site.
• Oversee and monitor administrative projects.  Performs other duties as required or directed.
• Coordinates travel itineraries and process expenses.
• Responds to questions, requests, and research information.
• Provide back-up support for other administrative staff as needed.
• Timekeeping

Who We Are Looking For: You.

• Administrative experience in a Corporate HR setting preferred
• 5+ years of complex calendar management, scheduling meetings, arranging travel schedules and processing expenses
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
• Demonstrates exceptional written and verbal communication skills, maintains a professional demeanor, and delivers outstanding customer service.
• Strong ability to build relationships and collaborate with local and remote team members and other admins.
• Superior organizational and administrative skills with the ability to multitask, maintain strong attention to detail, and prioritize in a fast-paced environment.
• Able to effectively manage confidential and sensitive information.
• Ability to perform and execute with minimal supervision.
• Willingness to learn, take direction well and be a team player.
• Ability to focus and get the job done while avoiding distractions.
• Great at being resourceful and leveraging relationships to solve problems.
• Understanding of change management.
• Understanding of the budget process.
• Ability to partner with multiple levels across divisions in North America and Globally.

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