Job Summary
As Site Administration Coordinator, you’ll play a key role in supporting site operations through effective administration. From managing purchase orders and vendor communication to maintaining records and coordinating meetings, you’ll ensure smooth workflows and compliance. This role requires attention to detail, strong organizational skills, and the ability to work independently.
Where You’ll Make a Difference- Use office software and SAP (training provided) to manage site processes.
- Raise purchase orders and liaise with accounts payable for timely vendor payments.
- Maintain filing systems and handle incoming correspondence.
- Respond to internal and external vendor inquiries.
- Oversee general office coordination and maintain calendars for meetings.
- Ensure confidentiality of vendor, staff, and company information.
- Manage front-of-house duties, including vendor sign-in and health & safety compliance.
- Coordinate staff holiday records and assist with scheduling meetings and travel arrangements.
- Minimum 2 years’ experience in general office administration.
- Computer literacy and familiarity with office software.
- Knowledge of basic office management principles and record-keeping.
- Strong writing, analytical, and problem-solving skills.
- Experience with SAP or similar systems.
- Ability to manage multiple priorities with accuracy and attention to detail.
- Excellent interpersonal and communication skills.
- Be part of a global company with a collaborative team culture.
- Work in a dynamic environment where your role directly supports production success.
- Competitive compensation and benefits.
- Opportunities for growth and skill development.
We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.
Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more
Top Skills
What We Do
Meet IFF:
We boldly bring together science and creativity to create what the world needs.
An industry leader in food, beverage, health and biosciences, we create essential solutions – from global icons to unexpected innovations and experiences. Equal parts outspoken and analytical, our international collective of thinkers working with customers to bring scents, tastes, experiences, ingredients and solutions for products people crave.
With 24,000 employees across 65 countries, more than 110 manufacturing facilities, 100 R&D centers, and 33,000 customers across the world, we’re poised to make a difference on an unprecedented scale. Without our boundary-pushing passion and end-to-end expertise, the future wouldn’t be the same.
Visit us at www.iff.com to learn more about how our talented people and new technology are challenging the expected, championing creators and doing more good for people and planet.
Explore what sets us apart.
