UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.
UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.
www.uhn.ca
Job DescriptionUnion: Non-Union
Number of Vacancies: 1
New or Replacement Position: Replacement
Site: Toronto General Hospital
Department: Transfusion Medicine, Laboratory Medicine Program (LMP)
Reports to: Senior Manager, Transfusion Medicine
Wage Range: $29.06 - $36.32 per hour
Hours: 37.5 hours per week
Shifts: Weekdays, Monday - Friday
Status: Permanent Full Time Closing Date: November 13, 2026
Position Summary
Join UHN's Laboratory Medicine Program, Canada's largest hospital diagnostic lab and a global leader in academic labs. With over 30 million tests per year and 1,300 outpatients served daily, we are at the forefront of pathology and clinical testing. Embrace innovation and contribute to ground-breaking research, education, and exemplary service. Join our dynamic team of 700 dedicated staff and play a pivotal role in shaping the future of laboratory medicine.
As a valued member of TeamLMP, you will play a key role exercising judgment and independence in the performance of administrative activities. The Administrative Assistant III provides comprehensive administrative support to the Transfusion Medicine senior manager as well as the Transfusion Medicine physicians. This role interacts closely with laboratory supervisors and personnel across LMP. The position is essential in ensuring smooth operations by managing schedules, coordinating meetings, processing payroll, and handling communications efficiently and confidentially.
Duties
- Manage calendars, arrange travel, and process expense reports
- Prepare documents, coordinate meetings, and maintain electronic filing systems
- Handle all aspects of payroll submission
- Address payroll inquiries and provide training as necessary
- Plan and organize departmental meetings, including minute-taking for teams
- Support departmental events such as staff retirements and luncheons
- Collate and process monthly expense and credit card statements, ensuring proper documentation and approvals
- Assist with the onboarding process by coordinating paperwork and initial setup
- Coordinate Transfusion Medicine clinical rotations for residents and fellows
- Oversee office supplies procurement and departmental organization
Qualifications
- Completion of Grade XII (12) or recognized equivalent
- Office Administration Certificate or equivalent, preferred
- Familiarity with medical terminology is beneficial
- 3–5 years of relevant administrative experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Access, MS Teams)
- Strong organizational skills with the ability to maintain confidentiality
- Expertise in payroll systems and familiarity with electronic billing platforms
- Experience working in a healthcare environment, an asset
- Exceptional verbal and written communication abilities
- High attention to detail and the ability to work independently
- Excellent time management and multitasking capabilities
Why join UHN?
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.
- Competitive offer packages
- Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
- Close access to Transit and UHN shuttle service
- A flexible work environment
- Opportunities for development and promotions within a large organization
- Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)
Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.
All applications must be submitted before the posting close date.
UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.
Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.
UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
Skills Required
- Completion of Grade XII (12) or recognized equivalent
- Office Administration Certificate or equivalent
- Familiarity with medical terminology
- 3-5 years of relevant administrative experience in a fast-paced environment
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Access, and Microsoft Teams
- Strong organizational skills and ability to maintain confidentiality
- Expertise in payroll systems and familiarity with electronic billing platforms
- Experience working in a healthcare environment
- Exceptional verbal and written communication abilities
- High attention to detail and ability to work independently
- Excellent time management and multitasking capabilities
What We Do
University Health Network is Canada's largest research hospital and a public research and teaching hospital network in Toronto, Ontario, known for its scope of research and complexity of cases.
