Administrative Assistant III

COS/SDMSS:

The UCF School of Data, Mathematical, and Statistical Sciences (SDMSS), instructs students in a wide variety of methods for collection, analysis, interpretation, presentation, and organization of data. Students in our programs gain the knowledge and technical skills necessary to use complex data in many different applications. The department offers three undergraduate degrees: one in Statistics, one in Actuarial Science, and one in Data Science. The graduate degree offered by the department includes an M.S. degree with two tracks in Data Mining and Statistical Computing, a SAS certificate program, and a Ph.D. degree in Big Data Analytics.

The Opportunity: 

UCF's School of Data, Mathematical, and Statistical Sciences (SDMSS) within the College of Sciences is seeking a professional Administrative Assistant III to serve as the assistant to the Director of the SDMSS. This role will be the organizational backbone of the school's leadership operations — ensuring that the Director and the broader school run with efficiency, professionalism, and care. This is a highly visible, high-trust role suited for a detail-oriented professional who takes pride in managing complexity, navigating confidential matters with discretion, and serving as a calm, reliable presence for a fast-paced academic environment. You'll be relied upon to manage the Director's calendar, coordinate internal and external communications, support Steering Committee logistics, and help keep the school's administrative operations running smoothly day to day. If you're someone who brings strong organizational instincts, excellent judgment, and a proactive approach to administrative support — this is a role where your skills will directly enable the work of a thriving academic school.

Responsibilities:

• Manages and maintains the Director's complex calendar, scheduling internal and external meetings, coordinating sensitive appointments, and resolving competing scheduling priorities with minimal supervision.
• Drafts, edits, and processes sensitive and confidential correspondence, memoranda, and briefing documents for the Director's signature. Tracks and manages confidential reports and communications for the Dean's Office and Provost.
• Coordinates logistics for the SDMSS Steering Committee and other high-visibility meetings, including preparing and distributing sensitive materials, attendance recording, distributing official minutes and tracking follow-up action items.
• Supports the Director with administrative coordination of sensitive faculty affairs matters, including promotion and tenure (P&T) dossier management, new hire logistics, and annual review processes.
• Establishes and maintains confidential records, files, and electronic document systems in accordance with university retention policies.
• Serves as the Director's primary administrative point of contact with the College Business Center regarding budget status inquiries and confidential HR processes.
• Manages special projects coordinated across university departments and external stakeholders, ensuring sensitive and time-bound initiatives are completed accurately and on deadline.

Minimum Qualifications: 

High School Diploma or Equivalent and 4+ years of relevant experience; or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Experience providing high-level administrative support to a senior leader, director, or executive in a  professional services environment.
• Demonstrated ability to draft, edit, and produce clear, professional written communications — including correspondence, executive-level documents, and administrative reports — with precision and attention to detail.
• Proficiency in Microsoft Office Suite; experience with survey tools such as Qualtrics; and familiarity with artificial intelligence platforms to support administrative efficiency and workflow enhancement.

The most successful candidates may possess the following qualities:

• Demonstrated ability to manage complex calendars, competing priorities, and multi-faceted administrative workflows with minimal supervision, while maintaining timely and professional follow-through on requests and action items from multiple stakeholders.
• Ability to communicate and coordinate with individuals from varied backgrounds and experiences, demonstrating professionalism, adaptability, self-awareness, and sound judgment when handling sensitive or confidential matters.

Additional Application Materials Required:

Consideration will be given to applications that include a resume and cover letter.

When applying please have all your documents ready to upload at the same time. Once the submission process is finalized, the system does not allow applicants to submit additional documents later.

Special Instructions to the Applicants:

• The anticipated hourly rate for this position is $20.29 - $22.57. The final rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.
• All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H‑1B transfers or employment-based visa processing for individuals currently sponsored by another employer.

Are you ready to unleash YOUR potential?  

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers: 

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options 
• Employee discounts, including tickets to many Orlando attractions 
• Education assistance 
• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

For general application or posting questions, please email [email protected].

If an accommodation due to a disability is needed to apply for this position, please email [email protected].