Administrative Assistant III, FNEC

Posted 6 Days Ago
Be an Early Applicant
Campus, IL
In-Office
24-26
Junior
Edtech
The Role
The Administrative Assistant III coordinates schedules, manages travel arrangements, provides administrative support, and ensures effective communication within the FNEC team.
Summary Generated by Built In

   

About Food and Nutrition Education in Communities  

Food and Nutrition Education in Communities (FNEC) in Cornell University’s Division of Nutritional Sciences provides program leadership, develops curricula and staff training, and conducts research to improve nutrition and prevent obesity, with a focus on limited-resource populations. FNEC is committed to providing effective nutrition education programs to the target audience, delivered by staff who are trained in the delivery of high-quality, research and evidence-based curricula. FNEC provides oversight for the Expanded Food and Nutrition Education Program (EFNEP) delivered through Cornell Cooperative Extension associations across New York State. 

 

The Opportunity 

Under limited supervision and in a team-oriented environment, the Administrative Assistant III will primarily be responsible for coordination of schedules (Calendar coordination), including extensive travel, developing intra-office communication protocols, streamlining administrative procedures, and last-minute task delegation of faculty requests. The Administrative Assistant III will serve as the first point of contact for email inquiries by independently answering correspondence and will provide general administrative, organizational, and technical support to faculty, whose duties including teaching, research, and extensionThis position will support travel planning, including coordination of schedules, itinerary and reimbursement support. 

  

The responsibilities of this position include, but are not limited to: 

  • Coordinate and maintain the director’s calendar, commitments, scheduling meetings and resolving scheduling conflicts to ensure a smooth schedule, timeliness of deliverables, and overall administrative organization 
  • Arranging all phases of travel for FNEC staff and guest speakers using Concur to prepare both domestic and international travel preparation, coordination, and reimbursements 
  • Overseeing the organization and support for the FNEC staff by screening, routing, and responding to routine correspondence 
  • Process orders for office supplies, as needed 
  • Assist and backup other team members when needed with program delivery support 
  • Assist with conference and meeting planning  
  • Assist with the formatting and dissemination of nutrition education materials, curriculum,  presentations and training/technical assistance materials 
  • Help coordinate site visits with Cornell Cooperative Extension Associations 

  

If you have some administrative experience, a knack for embracing technology to increase efficiency, a positive customer service approach, and an interest in learning and growing, we encourage you to applyA resume and cover letter are required for full consideration. 

This is a part-time (20 hours/week), fixed term, benefits eligible position that is based in Ithaca, NY and is fully on-siteThis is a one-year term position with potential for appointment renewal based on funding availability and job performance. 

 

What We Need 

A resume and cover letter are required for full consideration. 

  • Minimum requirement of a high school diploma with 2 to 4 years of relevant work experience, or a combined equivalency of education and relevant work experience 

  • Interest and ability to learn and harness new technology and software to address challenges and increase efficiency. Proficiency in Outlook (email and calendar functions), Microsoft Word, Excel, and PowerPoint 

  • Ability to handle confidential and sensitive information with discretion and integrity 

  • Proven record of exceptional customer service 

  • Strong communication skills with the ability to interact tactfully and diplomatically with diverse internal and external constituents 

  • High accuracy in spelling, grammar, proofreading, and attention to detail 

  • Proactive and resourceful, able to meet challenges independently and with tact 

  • Excellent organizational skills with the ability to prioritize under pressure, make sound decisions, and balance conflicting priorities 

 

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t. 

  • Ability to communicate effectively in Spanish and/or French preferred  

  • Demonstrated sound judgment, creativity, and problem-solving abilities 

  • Ability to work independently while supporting team efforts and fostering a respectful work environment 

  • Strong written, verbal, and interpersonal skills, with flexibility and openness to new ideas and approaches 

 

Rewards and Benefits  

  • This position is based in Ithaca, New York, and is fully onsite. 

  • This is a part-time (20 hours/week), fixed term (1 year term with chance for renewal), benefits eligible position. 

  • Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability. 

  • Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell. 

  • Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell 

  • Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell 

  • Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards | Working at Cornell. 

 

Visa sponsorship and relocation assistance is not available for this position. 

Cornell is an equal opportunity employer. For more information click here 

 

   

University Job Title:

Administrative Asst III

   

Job Family:

Administration

   

Level:

C

   

Pay Rate Type:

Hourly

   

Pay Range:

$24.30 - $26.15

   

Remote Option Availability:

Onsite

   

Company:

Contract College

   

Contact Name:

Brad Stock

   

Contact Email:

[email protected]

   

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

  • Prior relevant work or industry experience

  • Education level to the extent education is relevant to the position

  • Unique applicable skills

  • Academic Discipline

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

Current Employees:

If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.

Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter.  You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email [email protected].

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice (607) 255-2242, or email at [email protected].

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing [email protected].

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

2025-04-24

Top Skills

Concur Travel Software
Excel
Microsoft Outlook
Microsoft Powerpoint
Microsoft Word
Am I A Good Fit?
beta
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.

The Company
Ithaca, NY
16,315 Employees

What We Do

Cornell is a privately endowed research university and a partner of the State University of New York. As the federal land-grant institution in New York State, we have a responsibility—unique within the Ivy League—to make contributions in all fields of knowledge in a manner that prioritizes public engagement to help improve the quality of life in our state, the nation, the world.

Similar Jobs

Upside Logo Upside

Product Marketing Manager

Artificial Intelligence • Fintech • Machine Learning • Mobile • Payments • Retail • Software
Hybrid
4 Locations
175K-206K Annually

Caterpillar Logo Caterpillar

Program Manager

Artificial Intelligence • Cloud • Internet of Things • Software • Cybersecurity • Industrial
Hybrid
Chicago, IL, USA
145K-217K Annually

Caterpillar Logo Caterpillar

Senior Data Engineer

Artificial Intelligence • Cloud • Internet of Things • Software • Cybersecurity • Industrial
Hybrid
Peoria, IL, USA
111K-180K Annually

Cisco Meraki Logo Cisco Meraki

Lead Product Designer

Hardware • Information Technology • Security • Software • Cybersecurity • Conversational AI
Easy Apply
Hybrid
4 Locations
154K-234K Annually

Similar Companies Hiring

RethinkFirst Thumbnail
Telehealth • Software • Professional Services • Information Technology • HR Tech • Healthtech • Edtech
New York, NY
300 Employees
ReUp Education Thumbnail
Social Impact • Edtech
Austin, TX
180 Employees
Stepful Thumbnail
Software • Healthtech • Edtech • Artificial Intelligence
New York, New York
60 Employees

Sign up now Access later

Create Free Account

Please log in or sign up to report this job.

Create Free Account