Administrative Assistant II

Position Description Summary

The position will provide administrative support to The Development Group Cost Accounting Team. Scope will include but is not limited to assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic files located in shared environments; training of new Timekeeping app users and providing other administrative support to group as needed.

Essential Job Duties

• In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor
• Perform various administrative, clerical, data collection, data entry, and report writing tasks
• Receive direction from immediate supervisor in completing non-routine assignments
• Gather statistics and general data; review and combine this information into established reports for use internally
• Scan documents and reports as required
• May develop new reports or revise existing reports, as directed.
• Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
• May be responsible for verifying data gathered, such as matching supplier invoices against file copies
• Distribute reports as directed by immediate supervisor
• Originate correspondence and reports not requiring the personal attention of immediate supervisor
• Prepare general correspondence and maintains general files
• Answer telephone, take and relay messages, screen callers and direct calls accordingly
• Receive, sort, and distribute mail
• Maintain an organized workspace by keeping documents and supplies properly stored
• Contribute to the advancement of TDG’s goals through commitment to productive collaboration with all stakeholders
• Perform other responsibilities associated with this position as may be appropriate

Hardware/Software Knowledge

• Proficiency in Microsoft Office Suite of software is required
• Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required

Professional Experience Level/Other Qualifications

• Good written and oral communication, organizational, and interpersonal skills are required
• A working knowledge of TDG policies and procedures is preferred
• Self-starter, multi-tasker
• Ability to bring assignments to completion independently
• Ability to work in a high volume, dynamic team environment
• Proven record of accomplishments of office administration
• Prolog experience
• Flexible attitude to changing conditions
• Accountable and dependable to follow through with tasks/project

Education/Training

• High school diploma (or equivalent) and five years or more of relevant work experience

Element-Specific Requirements/Notes

• May assume other duties as required/needed
• This position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday.
• Please refer to LAWA’s Pilot Policy for details