Administrative Assistant II

At Elanco (NYSE: ELAN) – it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose – all to Go Beyond for Animals, Customers, Society and Our People.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals’ lives better makes life better – join our team today!

Your Role: Administrative Assistant (Fixed Term Role)

The Administrative Assistant position is an exciting opportunity for a skilled professional to provide critical administrative support to multiple business partners in a dynamic team environment. The position has a primary focus in one or more assigned business areas but must coordinate and operate cohesively with colleagues at various levels across all business units. This position requires coordination with business unit colleagues, the administrative assistant community, and internal/external business partners and/or vendors.

Your Responsibilities:

• Calendaring & Meeting Coordination: Proactively manage daily calendars for multiple business partners; coordinate complex meetings across various locations, including conference room scheduling, equipment setup, materials preparation, and catering logistics.

• Travel & Expense Management: Arrange domestic and international travel, including multi-city itineraries; oversee passport and visa needs; and process complex, multi-currency expense reports with timely, accurate reconciliation of corporate and personal accounts.

• Administrative Operations & Documentation: Independently create and edit documents, spreadsheets, and presentations; maintain distribution lists, databases, and collaboration sites; track and complete requests from multiple partners with a high level of organization and accuracy.

• Cross-Functional Support & Collaboration: Provide guidance to non-supported partners on administrative procedures; assist with pre-boarding and onboarding tasks; host external visitors; participate in business meetings for context and alignment; and serve as backup support for other administrative assistants as needed.

• Professional Excellence & Continuous Improvement: Build strong working relationships, adapt quickly to evolving systems and processes, identify productivity enhancements, complete all management-driven tasks (training, time entry, performance goals), and demonstrate independent, high-energy performance in a fast-paced environment.

What You Need to Succeed (minimum qualifications):

• Education: High School Diploma / GED with equivalent level of experience

• Experience: Completion of Post Offer Exam, Completion of Work Simulation or Completion of Administrative Skills Testing if applicable.

What will give you a competitive edge (preferred qualifications):

• Demonstrates strong interpersonal, organizational, time management, communication, and analytical skills, with the ability to maintain confidentiality in a regulated environment.

• Shows high learning agility, retaining and tracking information effectively while adapting to change, process improvements, and ambiguous situations.

• Excels in prioritization and problem-solving, seeking guidance when needed and managing multiple competing priorities with accuracy and resilience.

• Proficient in a wide range of software and tools, including Word, OneNote, Excel, PowerPoint, Outlook 365, SAP, SharePoint, Zoom, Microsoft Teams, Microsoft Edge, OneDrive, and Adobe; experience with Concur Travel and Expense Reporting.

• Collaborative team contributor, demonstrating business acumen, initiative, dependability, and the ability to support a highly cooperative administrative team environment.

Additional Information:

• Fixed Duration Role: This position is a fixed-term role with an initial duration of two years and the potential for annual extensions for up to four additional years.

• Location: Global Elanco Headquarters - Indianapolis, IN - Hybrid Work Environment

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status