Administrative Assistant II

Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities.

Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities.

We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint.

Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S.

Are you looking for a fantastic career at Peoples Natural Gas? We have a great opportunity for an Administrative Assistant II!

This full-time on-site Administrative Assistant will report to the  VP Finance and Gas Segment CEO and support a team of 20 people in a variety of ways.

ESSENTIAL DUTIES:

• Oversees all aspects of general office coordination. 

  • Maintains calendar of VP, coordinating workflow and meetings

  • Supports the preparation of expense repots for 5-7 individuals

  • Files and retrieves organizational documents, records and reports

  • Signs for UPS/Fed Ex and prepares outgoing packages for shipment

  • Coordinates and manages office services, e.g. housekeeping, copier maintenance, etc.

  • Purchases and maintains office supplies and inventory

  • Process invoices and creates monthly accruals for Accounting

• Supports the team in a variety of ways including:

  • Setting up project numbers at the direction of the Fixed Assets team

  • Reviewing various sources of data (email, Work orders, etc.) to ensure they agree to ensure data integrity between sources

  • Prepares and sends supplier letters for PUC licensing and other ad hoc correspondence at the direction of the Rate Teams

  • Will require working with industry specific software packages

  • Maintains confidentiality in all aspects of customer and employee information.

  • Interacts with employees and other departments

  • Coordination and scheduling of lunches and large meetings (team, rate case training, etc.)

  • Creates and modifies documents, reports, memos, and letters using Microsoft Applications

  • Conducts research, compiles data and prepares papers for senior management as requested

• Performs other duties as assigned to support the finance group

• Supports CFO and team in designing and implementing effective communication an team building activities.

QUALIFICATIONS:

• High school diploma or equivalent; Associate’s degree in business, accounting or related field preferred

• 0–2 years of relevant experience

KNOWLEDGE, SKILLS AND ABILITIES:  

• Strong customer service skills

• Excellent organizational skills and attention to detail

• Proficiency in an array of Microsoft applications-Word‚ PowerPoint, Excel and Teams

• Good writing, analytical and problem-solving skills

• Ability to communicate effectively

• Ability to operate standard office equipment,

• Ability to work well under pressure

• Ability to work on multiple projects simultaneously and adapt to changing priorities in a fast-paced environment.

• A team player able to work effectively in a team fostered multi-tasking environment

WORKING CONDITIONS/PHYSICAL DEMANDS:

• Perform sedentary work- exerting up to 20 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Essential Utilities, Inc., is an Equal Opportunity/Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law.
Essential Utilities is committed to providing reasonable accommodation to individuals with disabilities.  If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (1-877-271-9012).  
To maintain the integrity of the recruitment process and to avoid real or perceived conflicts of interest due to employment and/or assignment of family members and personal referrals, specific guidelines apply to the hiring and assignment of these individuals including, but not limited to:

• Family members cannot result in a supervisor/subordinate reporting relationship
• Family members cannot work in the same department.