Administrative Assistant II

Position OverviewKeep our communities fed.
Our focus is simple but meaningful, from our distribution centers to our offices — every employee of C&S and their family of companies works to help feed local families, neighbors, and communities.
As an Administrative Assistant, you will support the team by tracking departmental projects and serving as a liaison between employees, other departments, and vendors. In this role, you’ll provide daily administrative support to the Department Manager and broader team, managing schedules and assisting with preparation for meetings. You will also assist the Engineering and Maintenance department with a variety of clerical, administrative, and technical functions.

Job Description

• Full-Time, On-Site Role

• Location: 2215 Union Ave., Sheboygan, WI 53081

You will contribute by:

• Tracking projects daily, including developing and maintaining project plans, budgets, and staffing needs

• Monitoring progress and identifying/resolving obstacles; recommending updates to the project plan based on progress

• Managing the department calendar

• Ensuring the team is prepared for all scheduled meetings, including preparing materials, creating presentations, and coordinating participation to ensure efficiency

• Composing letters, spreadsheets, and PowerPoint presentations

• Creating and maintaining filing systems

• Managing general administrative tasks (filing, photocopying, mail, faxing, etc.)

• Answering phones and taking accurate messages

• Tracking department invoices and expenses

• Receiving and logging incoming service requests

• Dispatching vendors and scheduling vendor and supplier meetings

• Preparing, maintaining, and distributing service contracts

• Creating, filing, and tracking purchase orders

• Processing department work orders, timesheets, and vendor invoices

• Supporting resolution of billing issues and managing vendor setup paperwork

• Providing excellent customer service and interfacing with internal and external contacts on routine matters

• Performing other duties and special projects as assigned

We’re looking for candidates with:

• Advanced proficiency in Microsoft Outlook, Word, PowerPoint, and Excel

• High standards of integrity and reliability; the ability to maintain strict confidentiality is essential

• 2-5 years of relevant experience, preferably supporting senior-level executives or multiple leaders

Environment:

• Office : Office Temperature (65F to 75F)

We offer:

• Weekly Pay

• Benefits available from day 1 (medical, dental, vision, and more)

• Company matched 401k

• PTO and Holiday Pay offered

• Career Progression Opportunities

• Tuition Reimbursement

• Employee Health & Wellness program

• Employee Discounts / Purchasing programs

• Employee Assistance Program

Every person matters.

We keep our values alive through a culture that embraces differences and ensures that every person matters.

The Fine Print

This Job advertisement does not constitute a promise or guarantee of employment. This job advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. This position may be with any affiliate of C&S Wholesale Grocers.

QualificationsHigh School Diploma - General Studies

Shift1st Shift (United States of America)

CompanyPiggly Wiggly Midwest LLC

About Our Company

Building on its more than 100-year history in the grocery business, Piggly Wiggly ® continues to grow its presence with stores throughout the Midwest, South and Northeast. C&S Wholesale Grocers, LLC. operates corporate stores and services independent franchisees under a chain-style model. This unique grocery store offers the selection and assortment of a national chain, with the service and local customization of a community-based retailer. Each store contains specialized local assortments to meet local shoppers’ needs.

Piggly Wiggly ® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. The Company provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.