University of Maryland, College Park

Administrative Assistant II

Posted 2 Days Ago

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College Park, MD, USA

In-Office

47K-56K Annually

Mid level

Edtech • Information Technology • Professional Services

The Role

Provide front-desk reception and administrative support for Undergraduate Studies programs. Oversee student workers, manage office operations and supplies, reconcile three financial accounts, prepare travel arrangements and expense reports, coordinate events, maintain records, and assist with financial analysis and advising-related procedures.

Summary Generated by Built In

Job Description SummaryThe Administrative Assistant II is responsible for providing administrative support to programs within Undergraduate Studies, including, Student Success Office, Pre-Transfer Advising and Pre-Law Advising. This position will serve as receptionist for the office. Answer routine questions about all programs and procedures. Oversee and train student workers on front desk tasks and semester projects. Manage and maintain the office by monitoring supplies and reporting technical problems. Manage reconciliation of the three financial accounts. Maintain proper financial records pertaining to the office expenses. Participate in finance meetings and assist in financial analysis. Arrange all transportation including out-of-state and domestic, accommodations, and prepare itinerary. Create, process, and follow-up on travel expense reports, purchase orders, and budgeted purchase items. Assist in the coordinate of events including reserving conference rooms and catering contacts, event- set-up and break-down, transportation, and ordering supplies. Track and report costs, and other various event statistics for each event. The successful candidate will have an understanding of the policies and procedures related to advising on campus.

Minimum Qualifications

EDUCATION: High School Diploma or GED

EXPERIENCE: 3 years experience providing administrative support.

OTHER: Applicants may be required to complete the institution's required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.

REQUIRED KNOWLEDGE/SKILLS/ABILITIES:

General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effective both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

OTHER:

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

CONDITIONS OF EMPLOYMENT:

N/A

Additional Job Details

Preferences: NA

Required Application Materials: Application

Best Consideration Date: NA

Posting Close Date: July 23, 2026

Open Until Filled: NA

Job RisksNot Applicable to This Position

Financial Disclosure RequiredNo

For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.

DepartmentUGST-Undergraduate Studies

Worker Sub-Type Staff Regular

Salary Range$46,736.00 - $56,083.00

Benefits Summary

For more information on Regular Nonexempt benefits, select this link.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

EEO Statement

The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.

Title IX Non-Discrimination NoticeResources

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Skills Required

High school diploma or GED
Minimum 3 years experience providing administrative support
Proficiency with word processing, spreadsheet, presentation, database, email and calendaring software, and Internet
Ability to communicate effectively orally and in writing
Ability to proofread and edit written documents
Ability to plan, organize, prioritize, and execute multiple assignments
Experience supervising and training student workers or staff
Experience managing financial reconciliation and maintaining financial records
Experience arranging travel, preparing itineraries, and processing travel expense reports and purchase orders