Administrative Assistant II

Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

This position is available with the Oklahoma Department of Career and Technology Education.

Department/Area: Family and Consumer Sciences Education

FLSA Classification: Non-Exempt

Payband:   7

Summary
Support the Family and Consumer Sciences (FCS) Education Division by performing administrative duties to ensure office operations are accurate, efficient, and deadlines are met. The position requires commitment to continuous improvement and the ability to analyze data to identify improvement opportunities.

Education and Experience

Required:

• High school diploma or equivalency.
• One-year related experience or an equivalent combination of education and experience.
• Computer/keyboarding skills with knowledge of Microsoft Office suites, internet, basic financial management. Must be able to simultaneously manage multiple projects.

Essential Duties and Responsibilities

• Provide excellent customer service to internal and external stakeholders.
• Manage phone calls, files, correspondence, reports, and databases.
• Process requisitions, order supplies, and reconcile purchase card balances monthly.
• Coordinate travel requests, registrations, and arrangements for meetings, conferences, and site visits.
• Maintain and update the divisional website and homepage.
• Follow agency procedures and identify opportunities for process improvement.
• Assist with Family, Career and Community Leaders of America (FCCLA), Career Tech Student Organization (CTSO) events and conferences.

Salary and Benefits

$34,576.30 - $38,273.32

• The state provides a benefit allowance to help you pay for insurance premiums which include health, dental, life, and disability insurance.
• The amount of your allowance, $9,051.60 - $21,942.72, is determined based upon the dependents you choose to include in health coverage.
• State paid teacher’s retirement pension and flexible benefits plan
• Vacation leave and 15 days sick leave and 11 paid holidays
• Employee assistance program and flex-time work schedule options

Total salary and benefits package valued at $47,904.61 - $64,771.02.

Management Responsibility
No management responsibilities.

Communication Skills
Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees. Ability to communicate ideas and concepts to other employees.

Mathematical Skills
Ability to calculate simple mathematical equations as applicable (for example: add, subtract, multiply and divide).

Reasoning Skills
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables.

Licenses, Certificates, Registrations
Microsoft Office Certifications (e.g., excel, word, access) preferred. Valid driver’s license required.

Physical Demands
Ability to lift 50 pounds with or without reasonable accommodation.

Work Environment

Position officed on-site at CareerTech in Stillwater, OK. 
May require occasional travel and overnight stays.

Hiring contingent upon successful completion of background check.

The above statements are intended to describe the general nature and level of work being performed.  They are not intended to be construed as an exhaustive list of all duties, responsibilities, and requirements of personnel.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact