The Role
Provide administrative support to executives and business units including document drafting and control, meeting and travel coordination, billing/project admin (WBS, invoices), permitting assistance, expense reporting, reception coverage, and confidential handling of company and project information.
Summary Generated by Built In
Administrative Assistant II
ms consultants, inc.
Columbus, Ohio
ms consultants, inc. is actively seeking an Administrative Assistant II to support our Business Units in our Columbus office. This dynamic, multi-faceted position will provide administrative support and be responsible for leveraging organizational skills, document management expertise, and office experience to support essential activities.
What You'll Do:
- Provide day-to-day administrative support to executives and Business Unit staff
- Draft, edit, format, and organize a variety of business documents including reports, presentations, contracts, agendas, and correspondence in accordance with company standards
- Manage document control, filing systems, and electronic databases to ensure accuracy, consistency, and accessibility
- Prioritize tasks and track deliverables to ensure deadlines are met in a fast-paced environment
- Coordinate meetings, agendas, travel arrangements, and logistics for internal teams and senior leadership
- Serve as a liaison between internal teams, clients, and external partners to support clear and professional communication
- Support billing and project administrative functions, including WBS setup, invoice preparation, and client support as needed
- Assist with permitting-related tasks such as agency coordination, documentation, scheduling, and reporting, as required
- Prepare expense reports, credit card reconciliations, and vendor payment documentation
- Support reception coverage, phone handling, and general office administrative functions when needed
- Maintain confidentiality of sensitive company and project information
What You'll Bring:
- Bachelor’s degree preferred, but not required
- Demonstrated experience in administrative or office support roles
- Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Experience with invoicing, billing support, or project coordination preferred
- Familiarity with permitting processes or A/E/C industry experience a plus
- Strong written and verbal communication skills
- Excellent organizational skills with the ability to manage multiple priorities
- Strong attention to detail and problem-solving ability
- High level of professionalism, initiative, and adaptability in a fast-paced environment
We are seeking a proactive, detail-driven professional who thrives in a collaborative, fast-paced, matrixed environment and enjoys supporting multiple teams and priorities.
Educational Qualifications
Knowledge and Skills
Why Choose ms consultants?
We are proud to be an award-winning engineering, architecture, planning and environmental consulting firm, annually ranking within ENR’s Top 500 Design Firms. We partner with a variety of public and private clients and take pride in the many relationships we have formed by providing quality design solutions since 1963. We are dedicated to helping these clients achieve their goals through integrated, innovative solutions, and outstanding customer service.
As a member of the ms team, we consider your needs as a professional and as an individual outside of work. We offer a career path which provides opportunities for advancement at any level of your career and costs for licensure, certifications, and further education. To support yourself and your family, we offer a robust benefits package with options for health coverage, in addition to life insurance, disability, long-term care, and more. Our comprehensive 401(k) plan with company matching contributions sets you up for the future, from hire to retire. Wherever you are in your personal and professional journey, ms has you covered.
We know work-life balance is important and offer paid time off and flexible work schedules for when you need it, in addition to company paid holiday. Our focus on work-life balance also includes a hybrid work option, giving you the flexibility to work in the office and at home. We’re also able to offer full-time remote work for select position, depending on the role and work requirement.
Our Mission:
By investing in our people, we create comprehensive solutions for communities and clients.
Our Vision:
Our vision is to shape a better tomorrow.
Our Values:
We are accountable. We foster collaboration. We stand for inclusion. We are committed to excellence. We are passionate about our work.
The ms Commitment to Diversity, Equity, & Inclusion
ms is a company that actively promotes anti-racist values and fosters an environment of diversity, equity, and inclusion. This means working together to speak out and take action against all forms of racism, bias, and discrimination, not only in our company but in our community and everyday lives. Read more about ms DEI here.
ms consultants, inc. is an Equal Opportunity/Affirmative Action employer. ms fully supports and maintains compliance with all state, federal, and local regulations. ms does not discriminate against applicants or employees on the basis of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), disability, or genetic information.
We value your privacy. Any personal information you provide in connection with this job posting will be handled in accordance with our Privacy Policy and Terms & Conditions. By providing your contact information, you may receive text messages from ms consultants, inc regarding job opportunities and the hiring process. Message and data rates may apply. You can opt out at any time by replying STOP. To learn more, please visit Privacy Policy and Terms and Conditions.
Skills Required
- Demonstrated experience in administrative or office support roles
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint
- Document management and electronic filing system experience
- Experience with invoicing, billing support, or project coordination
- Experience with WBS setup and project administrative functions
- Familiarity with permitting processes or A/E/C industry experience
- Bachelor's degree
- Strong written and verbal communication skills
- Excellent organizational skills and ability to manage multiple priorities
- Strong attention to detail and problem-solving ability
- Ability to prepare expense reports, credit card reconciliations, and vendor payment documentation
- Maintain confidentiality of sensitive company and project information
- Reception coverage, phone handling, and general office administrative support
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The Company
What We Do
ms consultants, inc. is an award-winning engineering, architecture, and planning firm that provides comprehensive and innovative solutions for public and private clients. The firm specializes in transportation and environmental consulting and is annually ranked within ENR's Top 500 Design Firms. They offer multidisciplinary services across various sectors, including land development and building systems.
