Job Description: Administrative Assistant II, STEM
Department: Student Learning & Success
Reports To: Dean of STEM
Pay Classification: 140 (Minimum Salary: $40,200)
FLSA Status: Non-Exempt
Job Summary: The Administrative Assistant II provides administrative support to the assigned department and/or department lead. Coordinates the maintenance, organization, and administration of departmental functions, as needed.
Minimum Required
Education: High school diploma or equivalent.
Associate’s degree or higher, or a combination of education and experience that demonstrates the required knowledge, skills, and abilities preferred.
Minimum Required
Experience: Two (2) – five (5) years of clerical, general office, or administrative support experience.
Experience in secondary or higher education environments preferred.
Core Duties and
Required Knowledge: Perform general administrative duties including coordinating department operations, scheduling appointments and meetings, answering phone calls, typing correspondence, filing, maintaining records, copying materials, ordering supplies, and distributing mail.
Assist with budget management, purchase requisitions, and invoice processing. Serve as the liaison with the Administrative Services for purchasing needs.
Build and update STEM classes (credit and CTE courses).
Coordinate departmental projects, meetings, and outreach activities; assist with advisory committees.
Maintain faculty contact information and course logistics.
Update and manage academic web content to ensure compliance with House Bill 2504.
Prepare adjunct and overload contracts; maintain accurate documentation.
Greet and guide students and visitors to the commons, testing center, and other campus locations; assist external partners with information and room reservations.
Unlock computer lab doors each morning.
Assist with table and events set-up.
Serve as a resource for students, providing guidance and directing inquiries appropriately.
Submit support tickets and provide assistance to other administrative staff as needed.
Submit maintenance requests for the BHEC building.
Maintain classroom schedules for Burleson Higher Education Center.
Track and order copier paper.
Serve as the main point of contact between Burleson Higher Education Center and Burleson ISD.
Take attendance for Dual credit classes at BHEC when faculty is absent and no substitute is found.
Serves as the cashier, receiving tuition and testing payments, processing parking pass requests and paper cut funds. Assisting students with billing statements.
Strategic Vision and
Program Development: Contribute to departmental objectives by providing reliable administrative support and proactively suggesting improvements to operational procedures.
Participate in continuous improvement initiatives to enhance administrative efficiency and support institutional goals.
Collaboration: Collaborate with faculty, staff, and community organizations to promote programs and maintain positive relationships.
Support team efforts by contributing to a positive workplace environment.
Serve as liaison with Burleson ISD maintenance staff and coordinate interdepartmental activities.
Participate in institutional committees and collaborative projects.
Demonstrates a commitment to maintaining a welcoming and safe environment that provides a sense of belonging for all.
Demonstrated Attributes: Detail-oriented, self-motivated, and capable of setting priorities and meeting deadlines.
Strong communication skills, both written and oral, with the ability to interact professionally at all levels.
Commitment to confidentiality and adherence to Hill College’s values and Code of Conduct.
Proficient in Microsoft Office Suite (Teams, Word, Excel, Outlook, Teams) and standard office equipment.
Excellent customer service, organization, and time-management skills.
Demonstrated initiative for continuous learning and improvement.
Other Information: Security-sensitive position.
Evening and weekend work may be required during peak periods.
Primary location: Burleson campus; travel to other Hill College campuses or service areas as needed.
Must possess a valid Texas driver’s license.
Physical Requirements: Light work; exerting up to 20 pounds of force occasionally and/or negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body. The use of arm and or leg controls requires exertion of force greater than that for sedentary work.
Skills Required
- High school diploma or equivalent
- Associate's degree or higher (or equivalent combination of education and experience)
- Two to five years of clerical, general office, or administrative support experience
- Experience in secondary or higher education environments
- Proficiency with Microsoft Office Suite (Teams, Word, Excel, Outlook) and standard office equipment
- Valid Texas driver's license
- Strong written and oral communication skills
- Excellent customer service, organization, and time-management skills
- Availability to work evenings and weekends during peak periods
What We Do
Hill College will provide high quality comprehensive educational programs and services. The college enhances the educational, cultural, and economic development of its service area and assists both individuals and the community to prepare for a more productive life. The Board of Regents, administrators, and faculty at Hill College are committed to the concept that our College be an open door to learning. With this goal in mind, we extend an educational opportunity to students of all ages who can profit from instruction. Every effort is made to provide equal access to the educational opportunities offered at Hill College without regard to race, creed, color, age, sex, national origin, or disability. In keeping with this philosophy, Hill College recognizes and accepts the responsibility for providing curricula for university bound students, for students seeking career opportunities in a variety of occupations, and for persons of the community seeking cultural enrichment, short-term skill training, or personal improvement opportunities. The College will seek to achieve these goals within the limits of its legal responsibilities and available fiscal resources. Hill College is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award associate degrees.
