The Role
Provide advanced administrative support to departmental leaders: manage calendars, coordinate meetings, prepare correspondence, reports and presentations, maintain filing systems, act as liaison with stakeholders, compile data for projects, support special initiatives, and handle confidential information with discretion.
Summary Generated by Built In
Job Summary
The Administrative Assistant II provides advanced administrative support to department leaders and teams within the facility. This role performs complex clerical and organizational tasks, manages calendars, prepares reports, coordinates meetings, and ensures effective communication across departments. The Administrative Assistant II acts as a liaison between leaders and stakeholders, maintains records, and handles confidential information with professionalism and discretion.
Essential Functions
The Administrative Assistant II provides advanced administrative support to department leaders and teams within the facility. This role performs complex clerical and organizational tasks, manages calendars, prepares reports, coordinates meetings, and ensures effective communication across departments. The Administrative Assistant II acts as a liaison between leaders and stakeholders, maintains records, and handles confidential information with professionalism and discretion.
Essential Functions
- Prepares complex correspondence, presentations, and reports with a high degree of accuracy and attention to detail.
- Manages multiple calendars, schedules meetings and appointments, and prepares agendas for departmental leaders.
- Coordinates and facilitates meetings, including arranging logistics, taking minutes, and ensuring follow-up on action items.
- Maintains and organizes electronic and physical filing systems for department documents, records, and reports.
- Acts as a point of contact for internal and external stakeholders, addressing inquiries and ensuring effective communication.
- Conducts research and compiles data for projects, presentations, or reports as needed.
- Supports special projects and initiatives by managing timelines, coordinating tasks, and providing administrative support.
- Performs other duties as assigned.
- Maintains regular and reliable attendance.
- Complies with all policies and standards.
- Associate Degree in Business Administration, Healthcare Administration, or a related field preferred
- 2-4 years of administrative or clerical experience required
- Experience in a healthcare or facility setting preferred
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
- Strong organizational and multitasking skills with a focus on detail and accuracy.
- Excellent verbal and written communication skills, including the ability to create professional documents and correspondence.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Strong interpersonal skills to interact with diverse teams and stakeholders at all levels.
- Ability to maintain confidentiality and handle sensitive information with discretion.
Skills Required
- 2-4 years of administrative or clerical experience
- Associate Degree in Business Administration, Healthcare Administration, or related field
- Experience in a healthcare or facility setting
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Strong organizational and multitasking skills with attention to detail
- Excellent verbal and written communication skills
- Ability to prioritize tasks and manage time effectively in a fast-paced environment
- Ability to maintain confidentiality and handle sensitive information with discretion
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The Company
What We Do
Community Health Systems, Inc. is one of the nation’s leading operators of general acute care hospitals. The organization’s affiliates own, operate or lease more than 80 hospitals in 16 states with approximately 15,000 licensed beds. Affiliated hospitals are dedicated to providing quality healthcare for local residents and contribute to the economic development of their communities. Based on the unique needs of each community served, these hospitals offer a wide range of diagnostic, medical and surgical services in inpatient and outpatient settings.
