Administrative Assistant II - Plainfield, IN

We anticipate the application window for this opening will close on - 6 Jul 2026

 

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the LifeThis role sits at the center of daily operations within the Service & Repair (S&R) site, supporting the teams that keep Medtronic devices functioning reliably for hospitals and patients. As a key operational partner, you will help ensure the service center runs smoothly by coordinating purchasing activities, supporting inventory accuracy, reviewing operational reports, and assisting with a variety of site initiatives. Your work helps connect service, manufacturing, and support functions so teams have the information, resources, and coordination they need to perform at their best.
The position offers a dynamic environment where priorities evolve throughout the day and collaboration is constant. You may find yourself welcoming visitors and supporting onboarding activities, helping resolve purchasing or invoice questions, assisting with inventory updates, or preparing reports that help leaders understand operational performance. By staying organized, communicating effectively with shop floor teams, and adapting quickly to new tools and processes, you play an important role in maintaining an efficient, well‑run service center that supports Medtronic’s mission of delivering reliable technology for patient care.
At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 5 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.

         

         

Responsibilities may include the following and other duties may be assigned.

• Serve as the primary point of contact and “face of the plant” for visitors, ensuring a professional and welcoming experience, including scheduling of new hire employee activities.
• Provide operational support for the service center through indirect purchasing, including resolving purchasing issues and monitoring certain expense budgets.
• Support inventory transactions and related system updates to support accurate stock levels for service and manufacturing as needed.
• Help monitoring, interpreting, and acting on reports for service and manufacturing operations, escalating or troubleshooting issues as needed.
• Partner closely with shop floor teams to support day to day operations and maintain strong communication between production, service, and support functions.
• Coordinate and execute events for the service center, including planning logistics and communications.
• Support deployment of initiatives like EHS rollouts, tier management and other activities as needed, helping ensure compliance to standards rollouts.
• Adapt quickly to new software, tools, and processes to support evolving business needs.
• Demonstrate strong Microsoft PowerPoint and Excel skills to prepare presentations, reports, and analytics.
• Exhibit a professional, approachable demeanor with excellent organizational skills, strong written and oral communication, and a proactive, critical thinking mindset.

Minimum Requirements:

To be considered for this role, please ensure the following information is evident on your resume

• High school diploma or GED equivalent
• Requires minimum of 2 years of relevant experience

Nice to Have:

• Experience supporting administrative or operational activities within a manufacturing, service center, or plant environment
• Proficiency with Microsoft Office tools, particularly Excel and PowerPoint, for preparing reports, presentations, and operational summaries
• Ability to interpret operational reports or data and translate insights into clear updates for leadership or site teams
• Experience supporting purchasing, expense tracking, or indirect procurement activities such as purchase orders and vendor coordination
• Familiarity with ERP systems such as SAP for inventory transactions, purchasing, or operational reporting
• Strong organizational skills with the ability to manage multiple requests and shifting priorities in a fast‑paced environment
• Ability to communicate effectively with cross‑functional teams including operations, service technicians, and site leadership
• Experience coordinating meetings, site activities, onboarding events, or internal communications within a business unit
• Demonstrated initiative and curiosity to learn operational processes and identify ways to improve team efficiency
• Ability to operate independently while supporting daily site operations and serving as a reliable point of contact for employees and visitors

#LI-MDT

For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

U.S. Work Authorization & Sponsorship

At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.

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Recruitment Fraud Alert

We are aware of phishing scams targeting job seekers. Please keep the following in mind: 

Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses. 

Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate. 

If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments. 

If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at [email protected]. 

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Benefits & Compensation
 

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create.  We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
 

Salary ranges for U.S (excl. PR) locations (USD):$47,200.00 - $70,800.00

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).

 

The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).

 

Regular employees are those who are not temporary, such as interns.  Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.

 

Further details are available at the link below:

Medtronic benefits and compensation plans

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

If you are applying to perform work for Medtronic, Inc. (“Medtronic”) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.