Administrative Assistant II - HVTI

Join Cleveland Clinic’s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.  

Administrative Assistants are a vital part of Cleveland Clinic’s operations, enabling caregivers to focus on patient care while improving coordination among nursing teams, administrative staff, and providers. In this role, you will support HVTI Nursing Leadership, including Directors, Assistant Directors and Nurse Managers, by managing calendars, coordinating meetings, preparing presentations and reports, maintaining employee files and tracking key departmental information using spreadsheets and reporting systems. You will also assist with payroll questions, order supplies, and serve as a direct communication link between managers and frontline staff. The ideal candidate is highly organized, proactive and professional, thriving in a fast-paced environment while collaborating with skilled colleagues and accessing valuable educational resources to further develop their skills.

A caregiver in this role works days from 7:00 a.m. – 3:30 p.m. or 8:00 a.m. – 4:30 p.m.

A caregiver who excels in this role will:

• Manage and prioritize multiple assignments simultaneously and effectively.

• Act as a liaison between internal and external customers by greeting customers, answering, and triage phone calls. 

• Administer calendar and schedule management. 

• Compose and prepare a variety of correspondence (e.g., reports, forms, presentation materials, messages, etc.) as required. 

• Provide coverage of other areas such as front end, point of service and registration. 

• Coordinate management functions and assist in special projects. 

Minimum qualifications for the ideal future caregiver include:  

• High School Diploma or GED 

• Three years of office experience 

• Experience using Microsoft Office Suite products (Outlook, Word, Excel, and Power Point) 

 
Preferred qualifications for the ideal future caregiver include:  

• Associate’s Degree 

• Typing proficiency of 35 wpm with accuracy 

• Epic experience

• Willingness to learn new systems and tools

Physical Requirements:

• A high degree of dexterity to produce materials on a PC/word processor, normal or corrected vision and ability to tolerate extensive sitting and frequent walking to other parts of the campus.

• Lifting or carrying of up to 25 pounds.

Personal Protective Equipment:

• Follows standard precautions using personal protective. 

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility. 

If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/

Please review the Equal Employment Opportunity poster. 

Cleveland Clinic is pleased to be an equal employment opportunity employer.