Job Description: Administrative Assistant II, Dual Credit
Department: Student Experience
Reports To: Director of Dual Credit
Pay Classification: 140 (Salary: $40,200)
FLSA Status: Non-Exempt
Job Summary: The Administrative Assistant II, Dual Credit provides comprehensive administrative support to the Dual Credit department and designated leadership. This position coordinates the organization, maintenance, and administration of departmental operations sees as a key point of contact for students, faculty, staff, and external partners while supporting programs that serve dual credit students.
Minimum Required
Education: High school diploma or equivalent
Preferred: Associate’s degree or higher, or a combination of education and experience that provides the required knowledge, skills, and abilities
Minimum Required
Experience: Two (2) to five (5) years of clerical, general office, or administrative support experience
Work experience in secondary or higher education, preferably in a student services–related area
Core Duties and
Required Knowledge: Perform general administrative support functions including coordinating appointments; answering and directing phone calls; typing correspondence; filing and maintaining records; ordering and maintaining supplies; maintaining calendars; and greeting visitors, faculty, staff, and students.
Maintain promotional and informational materials to ensure they are well-stocked, organized, and presented in a welcoming environment.
Maintain and manage an up-to-date departmental calendar, including room and event usage.
Assist with distribution, tracking, and data entry related to departmental or divisional processes (e.g., parking decals, background check forms).
Assist with the production and distribution of student and faculty/staff identification cards.
Assist with departmental projects, services, and activities to support the specific operational needs of the Dual Credit department.
Support departmental budget processes by preparing purchase requisitions and submitting invoices for payment in accordance with institutional procedures.
Assist with programs, meetings, and events hosted by the department, the college, and/or student groups.
Provide guidance to students seeking information regarding Hill College services, programs, and educational resources.
Provide administrative support to departmental staff and leadership as needed.
Submit and track IT, maintenance, and other support tickets for the department and/or department lead.
Maintain working knowledge of departmental mission, purchasing processes, ERP systems, and general office practices.
Uphold and support the Hill College mission, vision, values, and standards of conduct while ensuring compliance with institutional policies and procedures.
Strategic Vision and
Program Development: Support the effective delivery of Dual Credit services through accurate administrative processes and organized documentation.
Contribute to a positive experience for students, faculty, and partners engaged in Dual Credit programming.
Assist in maintaining efficient workflows that support institutional accountability and student success.
Collaboration: Work collaboratively with Dual Credit leadership, faculty, staff, and campus partners.
Participate on institutional committees as assigned.
Provide professional and responsive service to students and stakeholders across the district.
Demonstrates a commitment to maintaining a welcoming and safe environment that provides a sense of belonging for all.
Demonstrated Attributes: Strong organizational and time-management skills
High attention to detail and accuracy
Excellent written and verbal communication skills
Professional and service-oriented demeanor
Ability to manage multiple priorities with minimal supervision
Strong problem-solving and critical-thinking abilities
Commitment to confidentiality and ethical standards
Initiative and willingness to engage in continuous learning
Ability to work effectively both independently and as part of a team
Other Information: Security-sensitive position
Weekend and evening work may be required during designated times
Travel to other Hill College campuses or within the service area may be required
Must possess a valid Texas driver’s license
Physical Requirements: Light work: exerting up to 20 pounds of force occasionally and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body. The use of arm and/or leg controls requires exertion of force greater than that for Sedentary work.
Skills Required
- High school diploma or equivalent
- Associate's degree or higher
- Two to five years of clerical, general office, or administrative support experience
- Work experience in secondary or higher education
- General administrative skills (scheduling, filing, typing correspondence, data entry, calendar management)
- Strong organizational and time-management skills
- High attention to detail and accuracy
- Excellent written and verbal communication skills
- Commitment to confidentiality and ethical standards
- Ability to manage multiple priorities with minimal supervision
- Valid Texas driver's license
- Ability to travel to other college campuses within the service area
What We Do
Hill College will provide high quality comprehensive educational programs and services. The college enhances the educational, cultural, and economic development of its service area and assists both individuals and the community to prepare for a more productive life. The Board of Regents, administrators, and faculty at Hill College are committed to the concept that our College be an open door to learning. With this goal in mind, we extend an educational opportunity to students of all ages who can profit from instruction. Every effort is made to provide equal access to the educational opportunities offered at Hill College without regard to race, creed, color, age, sex, national origin, or disability. In keeping with this philosophy, Hill College recognizes and accepts the responsibility for providing curricula for university bound students, for students seeking career opportunities in a variety of occupations, and for persons of the community seeking cultural enrichment, short-term skill training, or personal improvement opportunities. The College will seek to achieve these goals within the limits of its legal responsibilities and available fiscal resources. Hill College is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award associate degrees.
