The Role
Provide administrative support including scheduling, correspondence, meeting coordination and minutes, travel and expense reporting, office supply and file management, calendar management, presentations, vendor and visitor handling, and cross-facility travel. Support managers and directors and perform other duties as assigned.
Summary Generated by Built In
Position Summary
The Administrative Assistant provides administrative support and demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities and functions of the department in organizing and prioritizing projects and all related duties.
Schedule:
- Flexible, may require some evening and weekends
- Prepares correspondence, reports, agendas and spreadsheets
- Arranges appointments, conferences and travel
- Coordinate meetings, take meeting minutes, maintains files
- General office duties: filing, faxing, photo copying and order office supplies for department
- Manages multiple calendars
- Ability to interact effectively with Directors, Managers, patients, internal staff and representatives of public agencies and businesses
- Handles phones and assists visitors and interacts with various vendors
- Prepares expense reports
- Prepares presentations
- Plans and coordinates multiple projects for completion
- Handling of all incoming/outgoing correspondences for department
- Maintain a positive working relationship with staff
- Other duties as assigned by supervisor/ Manager
- Microsoft Office/Word/Excel/Outlook
- Excellent Communication Skills
- Excellent Customer Service Skills
- Bi-lingual Spanish/English (preferred)
- Ability to work as a team player and work independently
- Reliable transportation
- Must be able to travel from facility to facility
- This position requires 10 % travel outside the local area.
Required Education/Experience and/or Licensure/Certification
- A.A. degree in Business Administration, or coursework in related field (experience may substitute for education) • Proficiency in Microsoft Office applications
- Excellent proofreading and grammar skills
- Minimum 2-3 years administrative experience (high-level administrative support preferred)
- Commitment to goals and philosophy of Northeast Community Clinic
- Valid State Identification
- OSHA Category 3 – Involves no regular exposure to blood, body fluids, or tissues, and tasks that involve exposure to blood, body fluids, or tissues are not a condition of employment.
- The work is majority of the time sedentary in nature.
- The employee is regularly required to communicate, frequently required to use repetitive motions, move, remain stationary, regularly push, pull and lift up to 20 pounds and occasionally push, pull and lift up to 40 pounds.
- Must possess mobility to work in a standard office/clinic setting (in some cases both settings) and to use standard office/clinic equipment, including a computer, stamina to maintain attention to detail despite interruptions, read printed materials and use a computer, and communicate in person and over the telephone.
Skills Required
- Proficiency with Microsoft Office (Word, Excel, Outlook)
- Excellent communication skills (verbal and written)
- Excellent customer service skills
- Bilingual Spanish/English
- Ability to work independently and as a team player
- Reliable transportation
- Ability to travel between facilities; up to 10% travel outside local area
- A.A. degree in Business Administration or related coursework (experience may substitute)
- Minimum 2-3 years administrative experience (high-level administrative support preferred)
- Excellent proofreading and grammar skills
- Valid state identification
- Ability to lift/push/pull up to 40 pounds and perform sedentary office/clinic tasks
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Northeast Community Clinic is a 501(c)(3) nonprofit Federally Qualified Health Center (FQHC) that has provided comprehensive primary and preventative healthcare services to low-income, uninsured, and underserved residents of Los Angeles County since 1971. Its mission is to deliver quality, culturally sensitive, and linguistically competent healthcare to the community regardless of a patient's ability to pay.
