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Job Summary
The Administrative Assistant for the Neil and Elise Wallace STRATUS Center for Medical Simulation at Brigham and Women’s Hospital supports the day-to-day operations of the Center. STRATUS is a multidisciplinary medical simulation center located at a Harvard Medical School affiliated teaching hospital, providing education, assessment, and research opportunities to a wide variety of users. In this role, the Administrative Assistant reports directly to the STRATUS Center’s Senior Program Manager - Education.
Qualifications
General Center Support
- Demonstrate excellent customer service skills as the front desk and call receiver for the Center.
- Support and/or manage STRATUS Center calendar meetings and calendar access (including courses, meetings, tours, etc.), and general STRATUS email communications.
- Support organization of office information systems, both paper-based and electronically via shared file spaces, including the collection and storage of video recording permission form.
- Maintain and update computer and staff directories as described in the STRATUS Administrative Policies and Procedures Manual.
- Support the Medical Director with scheduling and other administrative tasks, as needed.
- Assist in staff onboarding and offboarding as described in the STRATUS Administrative Policies and Procedures Manual.
- Maintain computer, laptop and printer assets as described in the STRATUS Administrative Policies and Procedures Manual.
- Maintain front desk/reception area, conference rooms and kitchen area appearance and organization, including ensuring cleanliness, supply monitoring and restocking, etc.
- Track general office supply needs, notifying the Program Coordinator when items need to be ordered.
- Assist other members of the team with general administrative duties (i.e. printing, laminating, label-making, sign creation, etc.).
- Support accreditation applications for the Society of Simulation in Healthcare (SSH) and others as necessary.
- Assist with receiving donations.
- Assist the Administrative Director in tracking Center financial expenses.
- Other duties as needed.
Education Team Support
- Coordinate with Education Team and Operation Team members and internal/external instructors and faculty to schedule courses.
- Monitor Activity Intake Forms and triage as appropriate.
- Update/track course development in Curriculum in Development Smartsheet.
- Maintain course catalog/all curriculum documentation in STRATUS shared folders, including updating calendar appointments with appropriate curriculum.
- Provide evaluation and participation data to instructors/faculty upon request.
- Support the Education Team Meeting, including:
- scheduling; agenda preparation; taking, distributing and filing meeting minutes.
- collecting, maintaining, and updating monthly educational metrics
- managing and maintaining year-to-date educational metrics
- Participate in the implementation and maintenance of the STRATUS Moodle system, including:
- Moodle course creation.
- day-to-day kiosk and user profile management, including supporting learners’ system needs and troubleshooting associated problems.
- reconciling attendance data as needed.
- sending profile creation emails to course contacts one week prior to course run date.
- Support the use of the Arcade’s computer-based simulators including creation, management of user accounts for this equipment and providing general orientation to new learners
- Provide and submit badge access request forms for Arcade access.
- Support and participate in the Simulation Review Committee.
- Support the Curriculum in Development Committee.
Additional Job Details (if applicable)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$17.71 - $24.28/HourlyGrade
2At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
EEO Statement:
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
What We Do
Mass General Brigham is an integrated academic health care system, uniting great minds to solve the hardest problems in medicine for our communities and the world. Mass General Brigham connects a full continuum of care across a system of academic medical centers, community and specialty hospitals, a health insurance plan, physician networks, community health centers, home care, and long-term care services. Mass General Brigham is a nonprofit organization that is committed to patient care, research, teaching, and service to the community. In addition, Mass General Brigham is one of the nation’s leading biomedical research organizations and a principal teaching affiliate of Harvard Medical School.
