Dayton Children's Hospital

Administrative Assistant I

Posted Yesterday

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Campus, IL, USA

In-Office

Mid level

Healthtech • Telehealth

The Role

Provides independent administrative and clerical support to surgery administration and senior leaders. Responsibilities include correspondence, calendar and appointment management, meeting coordination, travel arrangements, records maintenance, report and presentation preparation, office supply management, inquiry handling, and confidential communication with internal and external stakeholders. The role requires strong organization, multitasking, customer service, time management, and proficiency with office software in a fast-paced healthcare environment.

Summary Generated by Built In

Facility:Dayton Children's - Main CampusDepartment:Surgery AdministrationSchedule:Full timeHours:40Job Details:The administrative assistant will play a crucial role in providing administrative support to senior leaders by ensuring smooth operations within the organization. Great attention to detail, excellent communication skills, and ability to multitask is essential. The administrative assistant will be responsible for managing correspondence, scheduling appointments, organizing meetings, and maintaining accurate records. The AA will be expected to handle inquiries, manage calendars, and coordinate travel arrangements. Additionally, the AA will assist in preparing reports and presentations, as well as maintaining office supplies and equipment. The AA must have strong administrative skills, including proficiency in Microsoft Office applications. The AA should also possess excellent time management and organizational skills, as well as the ability to prioritize tasks effectively, exceptional communication skills, both written and verbal. Must be able to maintain confidentiality and performs effectively with individuals at all levels.

Department Specific Job Details:

Works independently with minimal supervision performing a variety of administrative, secretarial/ clerical duties for Administration office staff, as well as others within and outside of Dayton Children’s. Adheres to confidentiality guidelines, is sensitive to customer service/patient experience issues and collaborates interdepartmentally with the Executive Office, and Dayton Children’s departments/divisions. Ability to work in a fast paced environment demonstrating flexibility. Positively represents Ambulatory Administration and Dayton Children’s as first line communicator for the department and for all internal/external customers.

Hours: M-F 8 Hour days, no weekends.

REQUIRED: High School/GED. 3-4 Years experience within a complex office environment. Typing 60+ wpm, Word Processing, Medical/Non-Medical Language. PREFERRED: Associate's Degree - specializing in office procedures, computers, and general courses. Proficient in Word, Excel, PowerPoint, Publisher, Nuance, Internet.

Skills Required

High school diploma or GED
3–4 years of experience in a complex office environment
Typing speed of 60 or more words per minute
Word processing proficiency
Medical and non-medical language proficiency
Associate degree specializing in office procedures, computers, and general courses
Proficiency in Word, Excel, PowerPoint, Publisher, Nuance, and Internet applications

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The Company

HQ: Dayton, OH

2,346 Employees

What We Do

Dayton Children's Hospital is the only facility in the region devoted to the health, safety and information needs of children and their families. Dayton Children's is staffed by pediatricians, pediatric specialists and clinical staff with special training and experience in caring for children. In addition, everything from room decor to life-saving equipment in is designed with the comfort of children in mind. As a regional referral center, Dayton Children's draws patients from a 20-county area that includes Ohio and eastern Indiana. Dayton Children's affiliation with Wright State University School of Medicine and accreditation by the Joint Commission on Accreditation of Healthcare Organizations ensures young patients the finest pediatric care available. Dayton Children's staff of over 200 physicians and residents includes primary care pediatricians as well as subspecialists in over 35 areas of pediatric medicine. Working as a team with the medical staff are more than 3500 employees and volunteers who share a commitment to quality care no matter what their specific titles or duties.