Administrative Assistant I

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

The Student Involvement Center at Saint Louis University is excited to search for an Administrative Assistant to support staff. Ideal candidates would be comfortable and excel in a fast-paced, high traffic office suite with high levels of student contact and engagement. As a Jesuit institution, Saint Louis University embraces the philosophy of “cura personalis,” or care of the whole person, in addition to “serving for and with others.” A successful candidate would be able to incorporate these philosophies into their daily interactions with students, faculty, staff, friends and families of SLU.

Under direction from the Director, the Administrative Assistant serves as the front-line staff in the Student Involvement Center. The Admin sets the tone of the office suite by creating a welcoming, professional and efficient reception area, which serves up to 10 para/professional staff. The Admin delegates tasks to the student Involvement Ambassadors, who support the daily operations of the Student Involvement Center. They also have significant responsibilities supporting the financial operations and management of SLU’s student organizations, including but not limited to use of university purchasing cards, procurement, online ordering, deposits, and more. They will provide significant support to the programs and efforts of other SIC staff and the Assistant Vice President (AVP) for Student Engagement. This includes but is not limited to booking travel, submitting personal expense reimbursements, assisting with program logistics, etc.

NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES

• Proficient computer skills and a willingness to learn new or unfamiliar software systems such as Workday, Concur, TravelPlex, 25Live, etc.

• Familiarity and comfort with Microsoft Office products.

• Eagerness to be in student-facing spaces and roles.

• Relentless understanding of confidentiality as it relates to sensitive information and student records.

• A strong commitment to diversity, equity, and inclusion.

• An ability to prepare general reports, agendas, and publication materials.

• A proven ability to deal with crisis and conflict, effectively work with staff members at various levels of development and knowledge, including student workers.

• An ability to multitask in a fast-paced environment.

• Knowledge of administrative procedures and research techniques

• Must possess analytical and organizational skills, good judgment, and initiative

• Considerable ability to evaluate information, perform analysis and prepare written and verbal recommendations

• Ability to develop and maintain effective working relationships

• Ability to operate a computer and use appropriate software applications and peripheral office equipment

• The ability to easily communicate departmental procedures and policies

• The ability to answer moderately complex questions

• The ability to share information in a clear and concise manner and tailor the communication to the audience

• Maintains department spreadsheets and assists with preparing financial and administrative reports

• Answers and returns telephone calls and e-mails regarding questions and concerns of department/programs; communicates policies and procedures; responds to questions and resolves issues of general complexity

• Coordinates and performs administrative services; makes arrangements for events and meetings; composes and types correspondence; distributes mail; makes travel arrangements; screens telephone calls; managing filing systems

• Provides administrative support for the day-to-day operations of assigned area(s); prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between departments, faculty, and staff

• Handles or assists with confidential issues or sensitive records; provides technical support

• Performs other duties as assigned

• High School diploma or the equivalent

• One year of administrative experience

• Associate's degree

Function

Scheduled Weekly Hours:

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.