Position Title: Administrative Assistant
Department: Administration/SAPC-JJSUD
Reports To: Administrator
POSITION SUMMARY
Provides administrative assistance to the administrator and administrative personnel.
HOURS
8 per Day / 5 Days per Week
Benefits Package
- Medical Insurance
- Dental Insurance
- Vision Care Plan
- Life Insurance
- Paid Holidays
- Flexible Spending Account (FSA)
- Paid Vacation Time
- Sick Time
- 401(k) Retirement Plan
- Competitive wages
- Stability and career advancement
- Continuing Education Opportunities
CATEGORIES OF DUTIES
- Provides administrative support to Administration department, the Administrator and the various directors.
- Works with the administrative secretaries to provide the appropriate department support and coverage.
- Responsible for answering a high-volume of calls in a professional and courteous manner. Takes down accurate messages and directs this the appropriate person.
- Arranges for, schedules, and identifies meeting locations for committees.
- Keeps records and meeting minutes for the various committees as assigned. Responsible for sending reminders to committee members.
- Prepares meeting materials and sends documents out to attendees in advance of the meeting.
- Assist in filing and organizing of contracts, correspondence and mail.
- Assist in the logging, scanning and routing of mail as directed.
- Reviews and processes all contracts, both governmental and non-governmental.
- Maintains a current file of all facility licenses, contracts and/or applications and assists with follow- ups.
- Performs other administrative duties, as assigned by the Administrator or President.
EDUCATION
High school diploma required. Two (2) year college degree, preferred. Extensive secretarial skills and knowledge of computer systems preferred.
EXPERIENCE
Two (2) consecutive years in administration in a mental health or chemical dependency facility, preferred.
SETTING
Tarzana Treatment Centers, Inc. is a non-profit corporation, which provides behavioral healthcare services, including chemical dependency.
EQUAL OPPORTUNITY EMPLOYER
Tarzana Treatment Centers, Inc. does not discriminate as to race, nationality, religion, gender, sexual orientation and disability in its hiring practices.
ADA REQUIREMENT
Tarzana Treatment Centers, Inc. supports the Americans with Disabilities Act. Discrimination is prohibited in all aspects of employment against disabled persons, who, with reasonable accommodations, can perform the essential functions of a job.
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Skills Required
- High school diploma
- Two year college degree
- Extensive secretarial skills and knowledge of computer systems
- Two consecutive years administration experience in mental health or chemical dependency facility
What We Do
Tarzana Treatment Centers, Inc. is a full-service behavioral healthcare organization that provides high quality, cost-effective substance abuse and mental health treatment to adults and youths. We are a non-profit, community-based organization that operates a psychiatric hospital, residential and outpatient alcohol and drug treatment centers and family medical clinics. All facilities are licensed and certified by the State of California and the County of Los Angeles and are accredited by the Joint Commission on Accreditation of Healthcare Organizations (JCAHO). Since 1972, we have provided a comprehensive continuum of healthcare services. Tarzana Treatment Center provides the highest level of QUALITY treatment at reasonable cost to the individual. Our services reflect our belief in individual DIGNITY and DIVERSITY of our staff and patients. We practice ADVOCACY on federal, state and local levels to reduce stigma and promote consumer involvement in the design and development of services. Our continuum of care demonstrates the value of service INTEGRITY. These values drive Tarzana’s commitment to PROGRESS and INNOVATION.
