Administrative Assistant I - Social Work

The Administrative Assistant will be responsible for answering student and faculty emails and will be accountable for several inboxes. This position will help with the planning of departmental events as well as scheduling meetings. Must be able to make sure the department is staying within their budget and help reconcile expenses. Must have organizational skills to schedule ongoing faculty responsibilities/meetings and keep a record of all notes. The Administrative Assistant helps IT with any projects they may have within our department and helps to complete website edits. This position will be responsible for taking on various projects as needed and able to work independently.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

The Administrative Assistant will be responsible for answering student and faculty emails and will be accountable for several inboxes. This position will help with the planning of departmental events as well as scheduling meetings. Must be able to make sure the department is staying within their budget and help reconcile expenses. Must have organizational skills to schedule ongoing faculty responsibilities/meetings and keep a record of all notes. The Administrative assistant helps IT with any projects they may have within our department and helps to complete website edits. This position will be responsible for taking on various projects as needed and able to work independently. 

QUALIFICATIONS AND CREDENTIALS

Minimum Qualifications:

• Proficient interpersonal and communication skills, both written and verbal.

• Creative and innovative problem-solving skills when working with students, faculty, and staff.

• Proven organizational skills and ability to complete assignments timely and accurately with minimal supervision.

• Proficiency in MS Office and virtual platforms.

Preferred Qualifications:

• Bachelor’s degree

• Previous experience in administrative work.

• Experience with TEAMS, Outlook, and other platforms.

• Previous experience with Canvas.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

• Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.

• Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.

• Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates.

• Strong organizational skills.

• Excellent computer skills.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Physical and Sensory Abilities

• Occasionally required to travel to local and campus locations.

• Frequently required to sit for extended periods to perform deskwork or type on a keyboard.  (If not administrative duties, such as labor, define general physical abilities.

• Regularly required to hear and speak in order to effectively communicate orally.

• Occasionally required to stand, walk, and climb stairs to move about the building.

• Handle materials, reach overhead, kneel or stoop in order to conduct business.

• Regularly lift 10 or fewer pounds.

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting.  It is well lighted and the noise level is moderate.  (Define if outdoor, dusty, weather conditions, etc.)    

Driving Requirements

Use of one’s personal vehicle (or LU vehicles) is required for travel in the performance of the essential functions of this position.  Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.

Time Type

Full time

Location

Onsite

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.