Administrative Assistant I (Felony)

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JOB SUMMARY

This position provides clerical and administrative assistance to the department.

QUALIFICATIONS

• High School Diploma/GED
• 2+ years of experience in the Legal field (pref. in the court system)
• 1+ years of experience working in office administration
• Ability to work as a team player with the other staff in the office
• Excellent customer service skills
• Must be proficient in working with computers and software programs (MS Office)
• Excellent skill in office organization and procedures
• Exceptional written and oral communication skills
• Must have the skills to multitask on a daily basis
• Must be an excellent typist 
• Excellent phone skills
• Must pass a Criminal Background check

ESSENTIAL JOB FUNCTIONS

• Prepare and file motions with the District Clerk for felony cases.
• Prepare and file charging instruments for felony cases.
• Process lab reports.
• Enter information into the felony criminal history automated system.
• Prepare disposed cases for transport to the warehouse.
• Prepare appropriate documents for filing Motions to Revoke Probation.
• Run criminal histories as required for trial preparation.
• Receives visitors and directs them to appropriate personnel.
• Answer telephones, direct calls, and take messages as appropriate.
• Maintain files and records for the department.
• Develop and prepare a variety of reports as requested or required.
• Type and prepare correspondence, notices, charges, and letters.
• Aids department personnel as requested or required.
• Prepare judgments & plea papers for daily court hearings.
• Process bond forfeitures.
• Perform standard office duties, including faxing, copying, and shredding, as requested.
• Able to report regularly for work and be on time.
• Performs other duties as assigned by supervisor.

SOFT SKILLS

Judgment/Decision Making

Demonstrates consistent logic, rationality, and objectivity in decision-making.  Achieves balance between quick decisiveness and slower, more thorough approaches, i.e., is neither indecisive nor a hip-shooter.  Shows common sense.  Anticipates consequences of decisions.

Communication – Oral

Communicates effectively one-to-one, in small groups, and in public speaking contexts. Demonstrates fluency, “quickness on one’s feet,” clarity of organization of thought processes, and command of the language.  Easily articulates vision and standards.  Keeps people informed.

Organization/Planning                                  

Plans, organizes, schedules, and budgets efficiently and productively.  Focuses on key priorities.  Effectively juggles multiple projects.  Anticipates reasonable contingencies.  Pays appropriate attention to detail.  Manages personal time well.

Business Literacy                                                                 

Understands and absorbs new information.  Stays current with developments in our field.  Expects others to stay current with developments in the field.  Frequently shares new knowledge with others.  Integrates new information to enhance existing models or create new ones.  Helps others translate new information into practical application in our area.

Customer Focus                                                                             

Regularly monitors customer satisfaction.  Meets internal and external customer needs in ways that provide satisfaction and excellent results for the customer.  Establishes “partner” relationships with customers.  Regarded as visible and accessible by customers.

Integrity                                                                         

“Ironclad.”  Does not cut corners, ethically.  Remains consistent in terms of what one says and does, and in terms of behavior toward others.  Earns the trust of coworkers.  Maintains confidences.  Puts the organization’s interests above self.  Does what is right, not what is politically expedient.  “Fights fair.”  Intellectually honest; does not “play games” with facts to win a point.

Initiative                                                                        

Seeks out and seizes opportunities, goes beyond the “call of duty,” and finds ways to surmount barriers.  Resourceful, Action-oriented “doer,” achieving results despite a lack of resources.  Stimulates languishing projects.  Shows bias for action (“do it now”).

Collaboration/Teamwork                                              

Cooperates with staff at all levels of the organization. Willingly reaches out to staff, volunteers, and customers to proactively share information, knowledge, and expertise, and to offer time to achieve common goals. Works to overcome geographic, departmental, and/or Affiliate boundaries and establishes cohesive, effective relationships with peers.  Enthusiastically supports the organization's mission and goals.  Shares credit.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The work is typically performed sitting at a desk or table or while intermittently sitting, standing, bending, crouching, or stooping. The employee occasionally lifts light and heavy objects.

The work is typically performed in an office.

Emergency Preparedness Tier Level:  4

Department: District Attorney's Office

Salary: $37,729.00

The County of Galveston is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, age, disability, gender identity or expression, genetic information, veteran status or any other characteristic protected by law.