Liberty Utilities

Administrative Assistant I CAS - PT

Posted Yesterday

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Lynchburg, VA, USA

In-Office

15-18 Hourly

Entry level

Energy • Utilities

The Role

Provide secretarial and administrative support for a College of Arts and Sciences department: manage budgets and P-Card basics, supervise and schedule student workers, order supplies, coordinate events and travel, maintain departmental inbox, update website and social media, take meeting minutes, and support college initiatives while adhering to university policies.

Summary Generated by Built In

Providing secretarial, administrative, and scheduling support for a Department in the College of Arts and Sciences, as assigned by the Chair. Monitor budget, supervise student workers, order supplies, and other clerical tasks. Plan and coordinate department events and update department social media pages. Other administrative and secretarial tasks as needed. Support College of Arts and Sciences initiatives.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

The role of the CAS Administrative Assistant PT may include any number of the following general responsibilities:

1. Provide faculty and staff support to departments within the College of Arts and Sciences.

2. Plan, execute, and coordinate all department events, meetings, and recruitment opportunities such as CFAW, Experience LU, and other student engagement occasions.

3. Understand the basics of operational budget, P-Card policy, and how to arrange travel.

4. Remain abreast of existing and new technologies provided by the university in the areas of budget, website/social media, marketing, and human resources.

5. Assist with website and marketing. Monitor departmental inbox daily. Facilitate scheduling of Department meetings as needed. Take minutes for business meetings.

6. Strictly adhere to Liberty University policies, representing the University in an exemplary manner.

7. Work effectively as a team member, embracing and fostering Liberty University’s mission.

SUPERVISORY RESPONSIBILITIES

Schedule and supervise the student workers in the department as they assist with social media posting, department events, and other tasks as assigned.
Delegate weekly tasks and provide clear instructions (written and verbal) detailing assigned tasks and expectations.
Approve student worker hours in the Workday system on a weekly basis.

QUALIFICATIONS AND CREDENTIALS

Minimum Qualifications

Computer experience required, with proficiency in Microsoft Office.
Strong interpersonal skills, well-organized, and desire to work with students.
Well-developed communication skills are essential.
Self-starter; works well without direct supervision.

Preferred Qualifications

Bachelor’s degree, with experience in a high-volume office setting.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
Possess public communication skills that allow professional representation of Liberty University to a variety of business, government and community customers and associates.
Strong organizational skills.
Computer and scheduling skills.

Problem Solving

Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Physical and Sensory Abilities

Required to travel to local and campus locations.
May be required to sit to perform deskwork or type on a keyboard.
Regularly required to hear and speak in order to effectively communicate orally.
Regularly required to stand, walk, and climb stairs to move about the campus.
Handle materials, reach overhead, kneel or stoop in order to conduct business.
Regularly lift 10 or fewer pounds.

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled setting. It is well-lit and the noise level is moderate. Working environment also includes facilitation of events outdoors occasionally.

Driving Requirements

Use of one’s personal vehicle (or LU vehicles) may be required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required to be an approved driver, as needed.

Time Type

Part time

Location

Onsite

Pay Range

Compensation is determined based on factors such as qualifications, experience, education, skills, and certifications, along with University needs and external market conditions. Market benchmarks may be used, as appropriate, in combination with internal equity to ensure pay is fair and aligned with the broader compensation structure.

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance.

$15.38 - $18.27

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.

Skills Required

Proficiency in Microsoft Office
Computer and scheduling skills; monitor departmental inbox daily
Strong interpersonal, organizational, and written/verbal communication skills
Ability to work independently and be a self-starter
Experience or ability to plan, execute, and coordinate events and meetings
Understand basics of operational budget, P-Card policy, and arrange travel
Schedule, supervise, and approve hours for student workers in Workday
Proof of valid Virginia driver's license, acceptable DMV record, and liability insurance (required to be an approved driver, as needed)
Bachelor's degree and experience in a high-volume office setting