Administrative Assistant I Bilingual - Hourly

Accountability:  All employees assist the Pastor in working toward our mission to “Glorify God, proclaim the Gospel, and form disciples who love, live and serve like Jesus Christ.”  This position is accountable to the Pastor and Director of Operations.

Purpose:  To greet and refer visitors and callers.  Provides administrative support to supervisors.

Major Duties and Responsibilities:

1. Assures a hospitable and welcoming presence for parish visitors. Provides general information to persons calling or visiting the parish.  Utilizes other church, social service, community and/or government directories to provide accurate and helpful information to persons.  Provides general support and serves as an administrative resource to staff and parishioners needing assistance.  Answers telephone and assures accurate and prompt transmission of messages.
2. Assures the parish office is properly opened in the morning and securely closed in the evening.  Ensures the office is locked at closing.  Keeps parish office clean, tidy, and professional in appearance.  Provides assistance to parishioners requesting Mass requests and Mass cards and provides information about stipends. 
3. Distributes incoming mail and ensures the mailing of outgoing mail.
4. Help coordinate appointments for Priest, Vicar and DOO.
5. Maintains filing systems for the office including parish and faith formation registrations, and other parish filing systems both manually and on a database.  Collect documents for sacraments and those joining the church.  Prepares census reports as requested.  Collects faith formation fees, maintains faith formation attendance information, inputs faith formation families in the database upon registration.  Provide records to Communications Assistant for printing of documentation.
6. Coordinates marriage preparation by ensuring paperwork is in order and completing state license.  Maintains sacramental records:  handle all incoming requests for sacramental records, send notifications of sacraments to Church of Baptism as needed.
7. Coordinates the use of keys for parish facilities.
8. Provide administrative support for Bookkeeper and DOO.
9. Help coordinate funerals and receptions with the Pastor/Vicar and families.
10. Provide support to Hispanic community by helping with interpreting with non-Spanish speaking staff.
11. Prepare agenda, calendars, and minutes for staff meetings.
12. Provide backup for the Administrative 2 position.
13. Perform other duties as assigned.

Education and Experience Required

• High School diploma or general education degree (GED).
• Bilingual in English and Spanish, both verbal and written.
• Experience with MS Office 365 (Word, Excel, Power Point, Teams).
• Experience with a client or church database system.

Qualifications Required

• Administrative office experience.
• Professional attitude and appearance.
• Excellent organizational skills, with attention to detail and ability to prioritize.
• Ability to handle and respect confidential and sensitive information.
• Strong interpersonal skills with the ability to build relationships with families, donors, and community members

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.