Administrative Assistant - Human Resources

GreatAmerica Financial Services is a highly successful entrepreneurial company providing equipment financing to businesses across the United States. Our exemplary customer service, our principle-centered business philosophy and our team-based operating approach are key to our success and growth.

We Are Looking to Add a Key Member to Our Human Resources Team!

The Administrative Assistant – Human Resources serves as a trusted resource to the Chief Human Resources Officer (CHRO) and the entire Human Resources Team, relieving them of as many day-to-day administrative duties as possible. Responsible for handling confidential and time-sensitive information, working with both internal and external stakeholders. Duties require excellent knowledge of GreatAmerica, and diplomacy and judgment in dealing with a wide range of situations.  Position requires the ability to anticipate problems, initiate appropriate action, and administer confidential information with discretion.

As an Administrative Assistant - Human Resources, you will:

HR Team Support

• Manage the CHRO’s calendar, including scheduling and coordinating meetings with internal and external stakeholders, visitors etc.
• Coordinate calendars for the HR Leadership Team as needed
• Prepare and submit expense reports
• Organize meeting logistics, including agendas, presentation materials, and documentation of action items
• Provide proofreading support and prepare printed materials for meetings and events
• Lead and support assigned projects to completion
• Maintain corporate calendar with key HR activities

HR Program & Event Coordination

• Support HR-led corporate and team events – some examples include:
  • Holiday gifts for team members
  • Scheduling senior leader 1:1’s with new hires
  • Coordinating flu-shot clinics
  • Celebration Committee participation
  • Leadership Development event support
  • College recruiting and onsite visits
• General HR Administration
  • Support HR records retention program as assigned
  • Manage name plate creation and distribution
  • Track and update professional membership designations (e.g., SHRM, CLFP)
  • Complete data entry and paperwork generation and follow up processes that support core HR workflows
  • Managing nursing room access and locker system
  • Coordinate logistics and efforts that enable the success of GreatAmerica’s recognition program which includes:
    • Service award coordination
    • Annual and monthly award processes (Rookie of the Year, Outstanding Achiever etc.)

To be successful in this role you will need:

• Strong judgment, initiative, and discretion in handling confidential information
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities and meet deadlines
• Commitment to living the GreatAmerica principles and contributing to cross-functional team efforts

Education

• Minimum of Associate’s degree

Experience

• Prefer minimum of 3 years of administrative experience handling confidential information and heavy calendaring  
• Prior experience in providing administrative support, preferably in HR or corporate environments

Computer Skills

• Proficient in Microsoft Office including Word, Excel, and Outlook
• Preferred familiarity with using SharePoint, One Drive, Planner, and other apps within the MO365 framework
• Preferred knowledge of Microsoft Teams and Adobe Suite

Sharing rewards is an integral part of our culture. We believe in the value of hard work and reward our employees beyond the paycheck. Our total rewards package is based on eligibility and includes:

Financial Benefits

• Competitive Compensation
• Monthly Bonuses for Eligible Employees
• 401(k) and Company Match
• Annual Profit Sharing
• Paid Time Off

Health, Wellbeing, and Family Planning Benefits

• Paid Vacation - starting at 80 hours annually for employees in their first year of service.
• Paid Sick Days - Ten (10) per year with a conversion option for unused time.
• Ten (10) Paid Holidays per year
• Gym Reimbursement
• Health Insurance
• Dental Insurance
• Vision Insurance
• Short-Term and Long Term Disability
• Company Paid Life Insurance
• Flexible Spending Accounts (FSA)
• Health Savings Accounts (HSA)
• Employee Assistance Program
• Parental Leave

Education and Career Planning Benefits

• Tuition Assistance
• Networking Opportunities
• Leadership Development Opportunities

Perks

• Paid Parking
• Service Awards
• Hybrid work arrangements
• Business casual environment
• A strong organizational culture focused on our greatest asset: you!

If your experience aligns closely, please apply. We value diverse backgrounds and adding new perspectives. We encourage you to apply if you can make a strong impact in this role at www.greatamerica.com/careers.

Please note, applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.