The Role
Provides administrative and financial support across branch locations, including stationery and supply ordering, petty cash processing, expense reconciliation, travel allowance records, bank statement reconciliation, payment documentation, and company vehicle registration renewals. Ensures accurate financial records, timely submissions, compliance with procedures, and follow-up on outstanding items while managing multiple priorities.
Summary Generated by Built In
Role Overview
This position is dedicated to managing essential administrative and financial support functions across branch locations.
Responsibilities:
- Ordering
& Distributing stationeries to branches
- Process,
reconcile and reimburse petty cash transactions in accordance with procedures
and financial controls
- Processing
and recording of travel & living allowance expenses
- Coordinate
and renew annual company vehicle registration at NATIS, ensuring that renewals
are completed before expiry.
- Processing
expense account reports, verify supporting documents, and ensure accurate and
timely submission
- Reconcile
Standard Bank statements, investigate discrepancies and report outstanding
items
- Compile,
process, and follow up on orders for daily use items
Requirements
Requirements:
- Grade
12 or equivalent with 2-3 years of experience in an administrative or finance –
related position
- Experience
in Petty cash handling, reconciliations and expense processing
- Experience
with bank statement reconciliations and financial recordkeeping
- Familiarity
with vehicle registration renewals and administrative procedures
- Ability
to prepare and maintain supporting documentation for payments, reimbursements,
and expenses
- Good
numerical skills and attention to detail
- Good
communication and interpersonal skills
- Ability
to prioritise multiple tasks and work under pressure
- Reliable
, accountable and committed
Skills Required
- Grade 12 or equivalent
- 2-3 years of experience in an administrative or finance-related position
- Experience handling petty cash, reconciliations, and expense processing
- Experience with bank statement reconciliations and financial recordkeeping
- Familiarity with vehicle registration renewals and administrative procedures
- Ability to prepare and maintain supporting documentation for payments, reimbursements, and expenses
- Good numerical skills and attention to detail
- Good communication and interpersonal skills
- Ability to prioritize multiple tasks and work under pressure
- Reliable, accountable, and committed
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The Company
What We Do
Founded in 1989, Greg's Motor Spares is a leading distributor of aftermarket automotive parts in Namibia. The company provides a comprehensive range of quality products, including engine components, body parts, glass, radiators, and automotive accessories, operating through multiple branches to serve its customers' automotive needs.
