Administrative Assistant (H)

Job Summary

This position is responsible for the administrative support of senior plant-level operations managers as well as the professional and efficient managing of visitors, customers, telephone calls and messages at the reception area.

• Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries.

• Directs visitors by maintaining employee and department directories, giving instructions.

• Maintains security by following procedures; monitoring logbook; issuing visitor badges.

• Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.

• Maintains safe, clean and well-presented reception area by complying with procedures, rules, and regulations. Has ownership for the appearance of reception area comprising the entrance area, stairs, ground and first level seating areas.

• Drafts financial, statistical, narrative, and/or other reports as requested.

• Performs daily reporting tasks.

• Uses Oracle and other information sources to prepare reports and documents as assigned by management.

• Provide back-up and assistance to functions within the Operations Department.

• Arranges, participates in, and implements conferences and committee meetings.

• Arranges and coordinates travel, accommodation, car rentals and other needs for site personnel or visitors as directed by management.

• Monitors and controls stationary inventory levels and organizes replenishment as required.

• Composes letters, notes, spreadsheets and other documents at managements' request.

• Maintains confidential and non-confidential records as assigned by management

• High school diploma, or equivalent, preferred

• Typing 40 wpm

• Excellent PC skills including MS Office, Outlook and Oracle.

• Capable of working independently.

• Strong communication and organizational skills.

• Relevant reception and administration experience