Nogales Psychological Counseling, a sister company of Casa de la Familia, is looking for an administrative assistant to join our team!
Nogales Psychological Counseling, Inc. was founded in 1986 by Psychologist Dr. Ana Nogales in Los Angeles, Riverside, San Bernardino, and Orange Counties. Our bilingual, bi-cultural professional mental health therapists are deeply committed to our patients, helping them improve interpersonal relationships, emotional health, work trauma resiliency, and thrive in the complex multi-cultural environment in which they live. All of our compassionate, professional staff is dedicated to providing the highest level of care as possible with compassion, dignity and mutual respect.
Job description
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Skills
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
Requirements
- Fluent in Spanish and English
- Courses taken in psychology/sociology
Pay Rate
- $12/hour
Skills Required
- Proven experience as an administrative assistant or office administrative assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, including printers and fax machines
- Proficiency in Microsoft Office, particularly Microsoft Excel and Microsoft PowerPoint
- Excellent time management and ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills and ability to multitask
- Fluency in Spanish and English
- Courses taken in psychology or sociology
What We Do
Casa de la Familia is a 501(c)(3) non-profit organization founded in 1996 by Clinical Psychologist Dr. Ana Nogales. It provides comprehensive, culturally sensitive psychological and psychiatric services to individuals and families affected by trauma, particularly within underserved communities in Southern California. Through evidence-based practices, community outreach, and advocacy, the organization offers low-cost counseling and crisis intervention to promote healing, resilience, and empowerment.
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