Administrative Assistant / Front Office Coordinator

Administrative Assistant / Front Office Coordinator

Community Home Health Care is seeking a friendly, organized, and dependable Administrative Assistant to serve as the welcoming face of our office. This position is ideal for someone with an outgoing personality who enjoys helping others, working with a team, and supporting the daily flow of a busy healthcare office.

Key Responsibilities

• Greet clients, employees, applicants, vendors, and guests in a warm and professional manner
• Answer, screen, and direct incoming telephone calls
• Assist visitors and staff with questions or connect them with the appropriate department
• Provide administrative support to management, human resources, scheduling, nursing, and other departments
• Prepare correspondence, forms, reports, flyers, and office communications
• Create engaging employee newsletters, announcements, and recognition materials
• Assist with onboarding paperwork, employee files, training materials, and document collection
• Receive, sort, and distribute mail, deliveries, faxes, and office documents
• Maintain an organized, professional, and inviting front-office area
• Schedule appointments, meetings, interviews, and office activities as needed
• Enter information accurately into company systems and spreadsheets
• Maintain confidentiality of employee and client information in accordance with HIPAA and company policies
• Monitor office supplies and assist with ordering when necessary
• Help coordinate employee events, celebrations, and staff-engagement activities
• Assist multiple departments and adjust priorities based on the needs of the office
• Complete additional administrative duties as assigned

Qualifications

• Previous administrative, receptionist, customer-service, or healthcare-office experience preferred
• Friendly, positive, and outgoing personality
• Strong verbal and written communication skills
• Creative ability to develop newsletters, flyers, and office communications
• Excellent organizational and time-management skills
• Able to multitask in a busy environment while maintaining accuracy
• Dependable, professional, and willing to help wherever needed
• Comfortable working independently and as part of a team
• Proficient with Microsoft Word, Outlook, Excel, and general office technology
• Able to handle confidential and sensitive information appropriately
• High school diploma or equivalent required

Ideal Candidate

The ideal candidate is approachable, service-minded, and able to make everyone entering the office feel welcomed and valued. This individual should take initiative, communicate professionally, remain calm when priorities change, and contribute to a supportive team environment.

Community Home Health Care is an Equal Opportunity Employer.