Administrative Assistant - Front Desk

About Gelfand, Rennert & Feldman
Founded in 1967, Gelfand, Rennert & Feldman ("GRF") is a leading full-service business management firm for an exclusive assortment of entertainers, executives and select high net worth individuals. Our 30 partners and over 600 staff members deliver comprehensive financial services in the fields of music, motion pictures, television, sports, literature, and other creative and performing arts. Our firm has offices in Los Angeles, New York City, Nashville, San Rafael, Wilmington, and London.

We are seeking an Administrative Assistant with financial services experience to join our team of dedicated professionals.

Location: This position is based fully in-office out of Encino (CA) on a full-time basis.

Overview of Role: The Administrative Assistant is responsible for a variety of administrative tasks to support the operations of their assigned division or partner(s).

Responsibilities:

• Establish oneself as point of contact with employees, business network and visitors
• Screen and direct calls at front desk
• Maintain filing systems and other general office duties
• Provide support for pick-ups, drop-offs, and deliveries
• Keep calendars, schedule meetings, and make travel arrangements
• Assist with client billing
• Assist with mail flow procedures 
• Special projects and planning events as needed
• Assisting with tax correspondence and e-filing
• Manage day to day schedule and commitments of remote and/or in-office Executive(s), as needed
• Perform other administrative support functions and duties as assigned

A successful candidate will possess the following qualifications: 

• 1+ years of similar experience in a fully in-office capacity
• 1+ years of experience with a multi-line phone system
• High School Diploma or GED equivalent is required
• Strong verbal and written communication skills
• Strong interpersonal skills to create and maintain a trusting relationship with staff and clients 
• Well-rounded knowledge of Microsoft Office (Excel, Word, Outlook)
• Self-starter with ability to organize own work and meet deadlines while managing and prioritizing multiple tasks with little direction

Candidate information, including education and work experience, is verified upon an offer of employment. Falsification of application information may be grounds for denying employment.

Benefits & Pay

We offer a diverse and employee-friendly environment with great work/life balance. Our comprehensive benefits package includes:

• Multiple Medical, Dental and Vision plans (including HSA and FSA options)
• Generous paid time off policy
• Paid holidays 
• Hybrid work flexibility
• 401(k) with discretionary match
• Discretionary performance bonus
• Tuition assistance and career advancement programs
• CPA program (employer-paid prep materials, paid time off to study and sit for exams, a CPA completion bonus, continued education and license renewals)
• Early office closures for major holidays
• Discretionary profit-sharing program
• Employee and client referral bonus 
• Commuter benefits
• Wellness program

This is a non-exempt, overtime eligible position. Employee compensation is determined by a variety of factors including, but not limited to, employee education/training/credentials, employee work experience, work location, the scope and responsibilities of the role, internal peer equity, and market considerations. The expected base compensation hiring range for this position is $45,500 to $53,500 per year.

Gelfand, Rennert & Feldman is an Equal Opportunity Employer.

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