ADMINISTRATIVE ASSISTANT/FRONT DESK RECEPTIONIST - KOLO

About Gray Media:

Today, we are a growing multimedia company headquartered in Atlanta, Georgia. We are the nation's largest owner of top-rated local television stations and digital assets serving 117 full-power television markets that collectively reach approximately 37% of US television households. The portfolio includes 80 markets with the top-rated television station and 100 markets with the first and/or second highest-rated television station in average all-day ratings across 116 of such markets that were measured by Nielsen in 2025. We also own the largest Telemundo Affiliate group, with 46 markets, and Gray Digital Media, a full-service digital agency offering national and local clients digital marketing strategies and the most advanced digital products and services. Our additional media properties include video production companies Raycom Sports, Tupelo Media Group, and PowerNation Studios, as well as studio production facilities Assembly Atlanta and Third Rail Studios.

About KOLO:

KOLO 8 News Now is the ABC affiliate and has 70+ years of producing award-winning news and telling local stories that matter. Our other platforms include: Telemundo, Silver State Sports & Entertainment Network, CW, MeTV and Gray Digital Media.

Job Summary/Description:  

Are you the kind of person who loves being the "Director of First Impressions"? Do you thrive in a fast-paced environment where you can pivot from greeting a local community leader to coordinating complex commercial copy without missing a beat? KOLO 8 News Now is looking for a high-energy, detail-oriented Front Desk Receptionist and Administrative Assistant to be the heartbeat of our station. Whether you’re interacting with clients in our lobby or ensuring our sales operations run smoothly behind the scenes, you’ll be a vital part of a team that tells the stories that matter most to Reno.

Duties/Responsibilities include (but are not limited to):

What You'll Do:
- Own the lobby experience: Serve as the face of KOLO, greeting guests, clients, and viewers with a professional, welcoming energy that sets the tone for their entire visit.
- Coordinate commercial copy: Act as the station’s copy coordinator, managing the flow of materials between clients and our traffic department to ensure every ad airs perfectly.
- Support the Sales team: Provide administrative muscle to our Sales Management and staff, handling order entry, reporting, and essential business office tasks with precision.
- Master multi-platform logistics: Navigate our digital and broadcast systems to keep our operations organized and efficient in a modern media environment.
- Manage the "Now": Handle incoming calls and inquiries with urgency and empathy, ensuring every person who reaches out to KOLO feels heard and helped.
- Drive office efficiency: Keep the station humming by managing mail, supplies, and general administrative needs that allow our news and sales teams to focus on winning.

Qualifications/Requirements:

What You Bring:
- A "People First" mindset: You genuinely enjoy helping others and can maintain a positive, professional attitude even when things get busy.
- Killer organizational skills: You’re a master multi-tasker who can prioritize a "to-do" list that changes by the hour.
- Digital savvy: You’re comfortable learning new software quickly and are proficient in standard office suites (experience with traffic or sales software is a major plus!).
- Attention to detail: You understand that in the world of media, the small things—like a single line of copy or a scheduled meeting—make a big difference.
- Strong communication: You write clearly, speak confidently, and know how to represent a legacy brand like KOLO.
- Problem-solving chops: When a challenge arises, you don’t just flag it—you find a way to fix it.
- Reliability: You understand that as the first point of contact, your presence is key to our daily success.

Why You'll Love It Here:
- Be at the center of it all: You’ll work at a station with 70+ years of history, right where the local news and community connection happen.
- A dynamic culture: No two days are the same in media; you’ll be part of an innovative team that is constantly evolving.
- Professional growth: We value scrappiness and initiative—this is a great place to learn the inner workings of a multi-platform media company.
- Community impact: You aren’t just answering phones; you’re helping a trusted local institution serve the Reno community.

Ready to be the face of KOLO and help us lead the way in Reno? Let’s talk.

If you feel you’re qualified and want to work with a great group of people, go to https://gray.tv/careers#currentopenings, you may type in the job title, station call letters, or click on "apply now", upload your resume, cover letter, and references

(Current employees who are interested in this position can apply through the Gray-TV UltiPro self-service portal)

KOLO-TV/Gray Media is a drug-free company

Additional Info:

Gray Media provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Gray Media complies with applicable state and local laws governing nondiscrimination in employment at every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Gray Media expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with Gray’s employees' ability to perform their job duties may result in discipline, up to and including discharge.