Administrative Assistant, Field Operations

Are you looking to Optimize your life? Start your exciting path to a rewarding career today!
We are Optimum, a leader in the fast-paced world of connectivity, and we're on the hunt for enthusiastic professionals to join our team! We understand that connectivity isn't just a luxury anymore - it's a necessity that empowers lives, fuels businesses, and drives innovation. A career at Optimum means you'll be enabling progress and enhancing lives by providing reliable, high-speed connectivity solutions that keep the world connected. We owe our success to our amazing product, commitment to our people and the connections we make in every community.
If you are resourceful, collaborative, team-oriented and passionate about delivering consistent excellence, Optimum is the Company for you!
We are Optimum!
Job Summary
The Field Operations organization is looking for a strong department/administrative assistant who will act as a key connector in the daily business and senior executive administration operations. This role will report to the SVP, Plant Operations and be based in the Plano, TX. This role will serve as the department's day-to-day support and provide executive support on projects and administration needs. The person in this role will be highly visible to all levels of the organization and tasked to complete varied administrative duties while exercising discretion and sound judgment on a consistent basis.
Responsibilities

• Serve as the point of contact for assigned Senior Leaders, helping to ensure an effective communication flow among the leadership team, employees, and external parties as needed.
• Coordinate executive schedules, and manage leader calendars, including scheduling internal meetings, external engagements, candidate interviews, etc.
• Arrange travel, including the arrangement of flights, hotels, car service, etc.; prepares expense reports as needed.
• Support the development of building a strong workplace culture with a focus on teamwork, collaboration, responsiveness, and fun. Also, help coordinate team building/social events.
• Assist in creating and routing Requests for Signature, and Statements of Work to appropriate parties
• Facilitate payments to vendors through oversight of the full lifecycle of Oracle iProcurement, including setting up new vendors, creating Purchase Order requisitions, and receiving invoices.
• Plan virtual, on-site, and off-site meetings, as well as special events, working with appropriate cross-functional colleagues
• Assemble and edit meeting-related materials and distribution of materials, including agendas, status reports, presentations, room reservations, catering, and distribution of leadership team emails/communications
• Support the coordination where needed on new hire onboarding (including contractors), such as security badge setup, equipment ordering/distribution, etc
• Create organization charts, and process flows
• All other general administrative support for assigned Senior Leader, including greeting visitors, preparing materials for all hands, leadership meetings, contract management-related processes, including contract routing and archiving, and other duties as assigned.

Qualifications

• High School Diploma or equivalent required; advanced education preferred.
• Previous experience in an administrative support role supporting a large, fast-paced functional area. Experience supporting senior/executive leadership preferred.
• Strong organization and analytical skills with the ability to handle multiple tasks simultaneously and manage small projects.
• Demonstrated ability to anticipate needs before they arise and proactively resolve issues.
• Strong verbal and written communication skills, as well as the ability to interact with all levels of management.
• Ability to maintain the highest degree of confidentiality and diplomacy.
• Experience with Oracle software applications, particularly iProcurement module, is preferred.
• Experience with virtual meeting software (eg: Microsoft teams, Skype, WebEx, or equivalent) preferred.
• Highly proficient in Office 365, SharePoint, Teams, specifically Outlook, Excel, and PowerPoint. Experience with MS Visio preferred

At Optimum, we're fueled by our four core pillars: Taking Ownership, Upholding Transparency, Creating Community, and Demonstrating Expertise. Our commitment to empowering employees to take responsibility and embrace proactive problem-solving underpins Taking Ownership. Upholding Transparency is at the core of our culture, with open and honest communication fostering trust among our dedicated team and loyal customers. Creating Community is more than a goal; it's our daily commitment to fostering an environment of collaboration, innovation, and positivity. Demonstrating expertise is a promise we uphold through continuous learning and engagement with our customers to consistently deliver top-quality products and services. These pillars not only shape our culture but define Optimum as a place of excellence, trustworthiness, and thriving community, and we invite you to be a part of our journey.
If you have the drive to succeed and are ready to embark on a thrilling career, seize this opportunity today, and join our winning team, so together, we'll shape the future of connectivity.
All job descriptions and required skills, qualifications and responsibilities for a particular position are subject to modification by the Company from time to time, in the Company's discretion based on business necessity.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, national origin, religion, age, disability, sex, sexual orientation, gender identity or protected veteran status, or any other basis protected by applicable federal, state, or local law. The Company provides reasonable accommodations upon request in accordance with applicable requirements.
Optimum collects personal information about its applicants for employment that may include personal identifiers, professional or employment related information, photos, education information and/or protected classifications under federal and state law. This information is collected for employment purposes, including identification, work authorization, FCRA-compliant background screening, human resource administration and compliance with federal, state, and local law.
Applicants for employment with the Company will never be asked to provide money (even if reimbursable) as part of the job application or hiring process. Please review our Fraud FAQ for further details.
Plano
Dallas