Description
We are recruiting for the position of Administrative Assistant
Must be US Citizen
The Senior Administrative Assistant will provide daily administrative and clerical support to senior officials within the FAA. Provides office support activities that require an ability to multi-task and assist multiple team leaders at once.
ESSENTIAL RESPONSIBILITIES INCLUDE:
- Perform word processing, spreadsheet management, and conduct advanced internet research.
- Review and disseminate memoranda to staff; conduct document control for routing; Prepare purchase requests.
- Review draft policies, standard operating procedures, and memoranda for grammar and format.
- Coordinate travel and submit data into a travel system; compiling equipment requirements for office staff (e.g., laptops, printers, monitors).
- Perform data entry and management of affiliated paperwork.
- Communicate daily via phone and email
- Assist with individual administrative and data analysis projects as needed.
- Create and analyze written documents for dissemination to leadership.
- Compile information for inquiries and reports.
- Develop and maintain tracking tools to be used for reporting data.
- Other duties as assigned.
Requirements
QUALIFICATIONS AND REQUIREMENTS: Education: High School Diploma Experience: 2 – 4 years professional and/or administrative experience in an office environment. (Training on client specific systems will be provided.) Prior work in a scientific research environment for a large Federal agency, as well as a firm knowledge of business administration is desired. Skills/Knowledge: Excellent verbal and written communication skills; Advanced computer skills to conduct internet research and perform data entry. Advanced use of Microsoft Word, Excel and Outlook. Detail-oriented, problem-solver, professional, and courteous demeanor. Must be able to work as part of a team or independently as needed with little direction or supervision once trained. Other: Outgoing and positive attitude about helping others is a must. Other related duties and tasks as assigned.
Skills Required
- High school diploma
- 2–4 years of professional or administrative experience in an office environment
- U.S. citizenship
- Excellent verbal and written communication skills
- Advanced computer skills for internet research and data entry
- Advanced proficiency with Microsoft Word, Excel, and Outlook
- Ability to work independently and as part of a team
- Prior experience in a scientific research environment for a large federal agency
- Strong knowledge of business administration
What We Do
InfiniSource Consulting Solutions (ICS) is a leading provider of Management Consulting, Information Technology, and Professional services to the federal government. We tailor our services to meet the specific needs of our civilian, defense, and private-industry clients. Our corporate support processes are ISO 9001 certified, giving our customers the confidence that we are continually measuring and improving upon the support we provide and are committed to the highest level of customer satisfaction. ICS recognizes that each of our clients are diverse which gives us the opportunity to incorporate best practices from each industry into our services. We apply the Project Management Body of Knowledge (PMBOK) methodology to consistently deliver on-time and within budget.
