Administrative Assistant (Export Compliance)

Posted 3 Hours Ago
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Miami, FL, USA
In-Office
Junior
Aerospace
The Role
Provide administrative support for the Trade Compliance Program: maintain export/import records, assist with export documentation (EAR/ITAR), screen parties/destinations, track export-controlled parts, support audits, and perform general office duties including data entry and correspondence.
Summary Generated by Built In
Job Summary & Responsibilities
HEICO Component Repair Group is currently seeking a detail-oriented and organized Administrative Assistant to support our Trade Compliance Program.  The ideal candidate will assist with recordkeeping, documentation and compliance related processes to ensure the company meets all applicable U.S. and international export regulations.
 
Key Responsibilities include: 
 - Maintaining and organizing files and documents related to import / export activities, end-use / end-use certificates and export licenses.
 - Assisting to prepare and submit export documentation in compliance with EAR, ITAR, and other U.S. Trade regulations.
 - Supporting the company with record retention, audit preparation and internal tracking of export shipments.  
 - Help review customer and vendor documentation for compliance with export requirements.
 - Maintaining records of export-controlled parts and technology, ensuring proper classification and control measures.
 - Screening parties and destinations for export compliance.
 - Performing general administrative duties such as data entry, filing, scanning, correspondence, and answering phone calls.
 - Supporting special projects and compliance training initiatives.
Preferred Qualifications
2+ years of experience in administrative support or compliance-related activities
Familiarity with U.S. export regulations (EAR / ITAR) preferred.
Strong attention to detail, organization and time management skills
Proficient in MS Office (Word, Excel, Outlook)
Ability to handle confidential information with discretion
Ability to sit / stand for extended periods while performing administrative tasks
Frequent use of computer / keyboard / standard office equipment
 

Skills Required

  • 2+ years of experience in administrative support or compliance-related activities
  • Familiarity with U.S. export regulations (EAR / ITAR)
  • Strong attention to detail, organization and time management skills
  • Proficient in MS Office (Word, Excel, Outlook)
  • Ability to handle confidential information with discretion
  • Ability to sit or stand for extended periods while performing administrative tasks
  • Frequent use of computer / keyboard / standard office equipment

HEICO Compensation & Benefits Highlights

The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about HEICO and has not been reviewed or approved by HEICO.

  • Retirement Support The company maintains a long‑standing 401(k) program with company matching available to nearly all U.S. employees, with matches sometimes delivered in company stock. Official materials indicate broad participation and subsidiary‑level match structures.
  • Flexible Benefits The package spans medical, dental, vision, HSAs/FSAs, life and disability coverage, PTO and holidays, tuition reimbursement, an EAP, and various discounts, with multiple plan choices. Eligibility and specifics can differ by subsidiary.
  • Wellbeing & Lifestyle Benefits Wellness programs such as health fairs, screenings, flu shots, and on‑site classes appear alongside fitness, retail, and entertainment discounts. These offerings complement core coverage and support day‑to‑day wellbeing.

HEICO Insights

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The Company
HQ: Hollywood, FL
709 Employees
Year Founded: 1957

What We Do

HEICO Corporation, through its subsidiaries, engages in the design, manufacture, and sale of aerospace, defense, and electronics related products and services in the United States and internationally. The company operates through two segments, Flight Support Group (FSG/HEICO Aerospace) and Electronic Technologies Group (ETG). HEICO Aerospace offers jet engine and aircraft component replacement parts. It also involves in manufacturing specialty aircraft/defense related parts; offering thermal insulation blankets primarily for aerospace, defense, and commercial applications; subcontracting for original equipment manufacturers (OEMs); providing specialty parts as a subcontractor for aerospace and industrial OEMs, and the United States government. In addition, this segment distributes hydraulic, pneumatic, mechanical, and electro-mechanical components for the aviation markets.

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