The Salvation Army's Wisconsin and Upper Michigan Division is located in Wauwatosa, Wisconsin. The division is home to 26 Worship and Community Centers (Corps), 67 service extension units, a camp, as well as multiple homeless shelters, thrift stores and food pantries. Service extension units are branches of The Salvation Army in communities where Corps are not located but service is provided by committees of volunteers. As a whole, our organization is made up of thousands of officers, soldiers, adherents, employees, volunteers and other individuals all working together to bring the Gospel of Jesus Christ to all people, as well as working to meet the physical needs of those less fortunate. The Salvation Army Wisconsin and Upper Michigan Division is the administrative unit which provides services to people in need in Wisconsin and Upper Michigan. We are an organization dedicated to Doing the Most Good in your community! Apply now!
The Administrative Assistant to the Executive Director of Finance provides administrative support to the Executive Director of Finance, to assure the timely, effective, and efficient discharge of the duties of the Finance Department. This is to be accomplished in a professional and confidential manner.
About the role:
- Prioritize work in a manner so that correspondence, reports, minutes, and other written communication is completed in a timely manner.
- Review and prepare, in consultation with the EDOF, the agenda and meeting minutes for the weekly Divisional Finance Board meeting, facilitated through TSAMM. Ensure that items on the agenda are complete and ready for action by the Board, coordinate with the Corps Officers, Department Heads, and other administrative staff to ensure the timely processing of information. Prepare the image files and other information for the paperless DFB process.
- Maintain Finance Department filing system, which includes complete and accurate records of the Divisional Finance Board, files on each operating unit for audit tracking, and files on correspondence to and from each unit and THQ.
- Process correspondence, reports, proposals, information requests, as directed by the EDOF.
- Maintain monthly calendar for the EDOF, including tentative appointments pending EDOF approval.
- Provide information to Corps Officers, Corps Office Manager and Bookkeepers and other staff regarding policy and procedures for processing items to the Divisional Finance Board.
- Prepare monthly thrift store P&L reports.
- Manage and coordinate minutes for the Milwaukee County Finance Committee Meetings.Secure lunch for the meeting.
- Maintain accounts, not limited to: Sam’s Club Memberships, Divisional I-Pass, US Bank Corporate account, DHQ Amazon account, etc.
- Maintain/Coordinate inventory of furnishings of DHQ Officers Quarters and Corps locations and DHQ building and remote staff items.
- Provide administrative support to the Divisional Controller with regards to correspondence, activities and schedules as may be needed.
- Maintain/Coordinate all bank authorizations for the WUM Division.
Education and Experience:
- High School Diploma or equivalent, with 3-5 years administrative office experience.
- Experience working with spreadsheets and database programs.
- At least one year of bookkeeping experience.
Skills:
- Must have excellent verbal and written communication skills and be able to relate well with Salvation Army Officers and non-officer professionals, inside and outside of the Army, and other support staff.
- Strong organizational skills, including the ability to prioritize tasks.
- Must be proficient in Microsoft Office 365.
- Must have knowledge of the English language, spelling, letter/memo compositions.
- Able to use general office equipment.
The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.
Preferred QualificationsWho we are:
Our Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Our message is based on the Bible. Our ministry is motivated by the love of God. Our mission is to preach the gospel of Jesus Christ and to meet human need in His name without discrimination.
Why work for us?
The Salvation Army’s brand promises to Do the Most Good® - and it’s our employees that help us get there. At every level, you can have a real impact on your community through the work done inside our walls every day.
We are as impassioned about our employees as we are about our mission to help anyone in need without discrimination. Our culture reflects this quality, which makes our offices a seriously great place to work. Just walk inside our doors and you’ll quickly see that our employees are proud to support programs that make a difference.
The Salvation Army recognizes that peace of mind is important to employees and their families. Because of this, we offer :
- Competitive Salary
- Flexible schedules and a casual dress environment
- Generous paid time off benefits (vacation, sick time, personal time, and 11 paid holidays)
- Tuition reimbursement
- Employee Assistance Program, providing 24/7 support, resources, and referrals to help you in your work and personal life
- Insurance benefits: excellent health, dental, vision, life, disability
- Discounts available for pet insurance, auto insurance, and home insurance
Full-time employees scheduled to work 30 or more hours per week will be eligible for full benefits, including health, dental, vision and hearing benefits, basic and voluntary life benefits, holiday pay and paid time off, which is pro-rated based on their regularly scheduled work week.
Non-Exempt Employees: Health, dental, vision, and hearing benefits, as well as basic and voluntary life benefits, will begin on the first day of the month following 90 days of employment. If the completion of a 90-day waiting period occurs on the first day of the calendar month, coverage will begin on that day.
Compensation:
At The Salvation Army - We honor the unique perspectives and contributions of every individual. We are dedicated to fair pay practices, ensuring equal compensation for equal work, regardless of gender, race, or other factors.
Be part of something meaningful. Whether you're supporting those in need, assisting with disaster relief, or working in areas like finance or fundraising, each role offers a chance to make a lasting impact. If you're looking to align your career with your values, explore opportunities at The Salvation Army and help us create a brighter, more inclusive future for all.
Compensation: $27.56 - $34.45/year, based on experience.
Skills Required
- High School Diploma or equivalent
- 3-5 years administrative office experience
- Bookkeeping experience of at least one year
- Experience with spreadsheets and database programs
- Proficient in Microsoft Office 365
What We Do
The Salvation Army is a church and charitable organization known for its charity work in over 120 countries, committed to 'Doing the Most Good' through community programs and aged care.
