Administrative Assistant (Denver)

About The Position
Company Overview
AdCellerant is an award-winning tech-enabled services company that has brought Madison Avenue-level digital marketing solutions to Main Street businesses since 2013. We help local marketers, media companies, agencies, and channel sales organizations leverage our proprietary advertising software platform, Ui.Marketing.
Summary of Role
AdCellerant is seeking an Administrative Assistant to execute a broad range of administrative tasks to help the company run smoothly. The Administrative Assistant will be responsible for seeing to all the little details that make the big picture work!
This position requires creative problem solving, smart prioritization, high levels of organization, attention to detail, and the ability to switch to new tasks as needed. Critical thinking, great interpersonal skills, and excellent written communication are crucial for this role. This person will report to the Director of People Operations and Administration, and will help skyrocket the efforts of this department which includes administrative support across the company, in office operations, employee engagement priorities, and more!
Duties include typical office admin duties such as ordering office supplies, communicating with and managing vendors, scheduling office events, managing office resources, stocking drinks and snacks, etc. Additional administrative duties include booking travel for team members and clients, scheduling internal and external calls and managing busy calendars, planning company events, ordering food and scheduling catering for meetings, communicating company announcements to the team, creating professional and informative announcements, and more. The person in this role will also assist employee onboarding efforts, manage user access and settings in certain platforms, and may be called upon to assist with recruiting duties as well.
This is a hybrid position with 3 days per week in the Denver office, and 2 days from home. The schedule can be flexible and may change based on business needs.
Responsibilities
Essential Duties

• Assist the Director of People Operations and Administration with all tasks as needed
• Assist in administrative capacity across all departments as needed
• Order office supplies, snacks, and drinks
• Manage vendor relationships, vendor contracts, vendor communication
• Research as needed for finding out about new products, new vendors, etc.
• Become familiar with company programs and resources for employees, answer questions and solve problems related to office operations and established policies and procedures
• Coordinate office workspace planning
• Create clear, concise, informative and friendly announcements to the company as needed
• Schedule with internal and external parties on busy calendars
• Assist with employee onboarding, scheduling onboarding meetings, taking ownership of processes, etc
• Exercise high level of sound decision making
• Special event planning and catering, such as ordering food from caterers, delivering food, clean up, etc
• Collect, open, sort and distribute office mail
• Manage main office phone line, office access phone line and others (app on cell phone)
• Book travel for employees and clients
• Track and compile various reports including budget reporting, sustainability reporting, and more
• Monitor office activity (office access, office visitors)
• Perform tasks effectively with in given time frames
• Organize and monitor kitchen, organize provided snacks and drinks, stock all fridges
• Follow all systems and procedures and help develop new efficiencies
• Maintain confidentiality for executives, sensitive employee information, candidate information, and more
• Additional tasks as needed

Requirements
Essential Skills

• Exercise high level of sound decision making
• Take full ownership over assigned tasks
• Exceptional written, verbal, and interpersonal communication skills
• Great grasp of tech and ability to quickly learn new systems
• Highly organized
• Ability to act with discretion and good judgment when handling or disseminating sensitive, confidential, or proprietary information

Requirements

• Proficient with Google Suite (Gmail, Google Drive, Google Sheets, etc)
• Proficient with Excel/ able to learn
• Proficient with PPT
• Ability to report to Denver office regularly
• 1+ year administrative experience in an office environment or equivalent experience
• Associates degree or higher preferred
• Ability to lift 20+ lbs as needed
• Stationary position 85%
• Occasionally move about inside the office to put away supply orders, organize supplies, stock fridges, inspect conference rooms, set up for events, etc. (Frequency may vary)
• Occasionally lifts up to 30 lbs for grocery orders (putting away soft drinks, etc)

Location Information
This is a hybrid role. Ability to report to the Denver, CO office is required. Work from home available.
Team members must live and work in the United States* (*territories excluded), and have access to reliable, high-speed internet.
Compensation
$26/hr. Non-exempt. Full time.
Target annual compensation: $54,000
Benefits
AdCellerant offers full-time employees:

• Paid vacation, holidays, and sick days
• Health/dental/vision benefits
• 401k retirement plan and company match contribution
• Generous paid parental leave
• Wellness Program
• Work from home flexibility
• Denver, CO headquarters available for hybrid work with in office perks

Life at AdCellerant
Our top priority is our team above everything else. We set out to build a great workplace, followed by a great company. We know that if our team is motivated, all the company's business objectives can be achieved. Our goal of team first since our founding has led to being recognized in a few ways we are proud of:

• Denver Business Journal "Best Workplace"
• Built In Colorado's Best Workplaces 2018, 2019, 2020, 2022, 2023
• Inc. 5000 Award for Fastest Growing Companies in the U.S, 5 years running: 2018 - 2022

Those who join our team join the ranks of an engaged, lively, industry-leading team! We are united in our mission to make Madison Avenue-level digital advertising solutions available to Main Street marketers, and you'll find our main Pillars woven throughout everything we do.
AdCellerant's Pillars:

• Driving results for partners & local businesses
• Technology innovations to stay ahead of the curve
• Our team members' success & well being
• Exceptional customer service for every single partner
• Conducting our business in an ethical & sustainable way
• Making our local community a better place

Other Requirements
Currently legally authorized to work in the United States on a full-time basis.
Equal Opportunity
AdCellerant is proud to be an equal opportunity workplace. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates regardless of race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, marital status, citizenship, age, Veteran status, status as an individual with a disability, or other applicable legally protected characteristics.
Important: Security Notice
We're excited that you're interested in exploring job opportunities with AdCellerant! However, we also want to remind you to be cautious and wary of recruitment scams that have become increasingly common across all industries.
Fraudsters may pose as a representative of a company, and unsuspecting applicants may be invited to participate in fake interviews, asked to fill out fabricated employment applications, or even issued fake offer letters. This is all in an attempt to entice victims to pay money or divulge sensitive personal information.
We take your safety and privacy seriously, and want to assure you that we will never ask for your financial information during any part of the interview process.
Our communication will always come from an @careers.adcellerant.com or @adcellerant.com domain.
If you receive any suspicious activity, please stop communication with the individual and consider reporting them to the US FBI Internet Crime Complaint Center. If you're unsure about the legitimacy of an email you received from our recruiting team, please forward it to us at [email protected]
*** Please do not send resumes via email ***
Additional Notices
E-Verify Statement
AdCellerant participates in the E-Verify program for all new hires. We comply with all applicable federal, state, and local laws regarding employment eligibility verification and do not use E-Verify to pre-screen applicants.
Colorado Job Application Fairness Act
Colorado Residents: In any materials you submit in connection with your job application, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. Should you wish to exercise your right to redact such information, please redact it prior to submitting the documentation. You will not be penalized for redacting or removing this information.
Application Deadline
Monday, October 28, 2024 or until role is filled.