Administrative Assistant for College and Career Success

Job Description: Administrative Assistant for College and Career Success

SUMMARY:

Position               : Administrative Assistant for College and Career Success

Description        : Provides administrative support for the College and Career Success department, assisting in the implementation and management of college and career readiness services. Supports the department in maintaining and promoting a college and career-focused atmosphere. This role collaborates with high school counselors, students, parents, alumni, and staff to ensure smooth communication, event organization, data tracking, and engagement efforts.

Reports to           : Director of College and Career Success

Department        : College and Career Success

Job type               : Full-time

Classification     : Non-Exempt

Calendar Type   : 11-month (Calendar 2)

QUALIFICATIONS:

• Bachelor’s Degree from an accredited university
• Minimum 2 years of administrative or clerical experience, preferably in an educational setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Support alumni student organizations to increase and maintain Frontier graduates’ college enrollment persistence and completion above state and national averages
• Assist in the preparation and dissemination of materials regarding college and career success programs.
• Maintain records and files related to college and career readiness programs, ensuring accuracy and confidentiality.
• Coordinate logistics for college and career fairs, workshops, events, and other departmental activities.
• Schedule and organize meetings, appointments, and travel arrangements for department staff.
• Prepare and process purchase orders, invoices, and expense reports for the department.
• Assist with the collection and analysis of data regarding college matriculation, persistence, and completion rates.
• Support the coordination of assistance to seniors and alumni for finding scholarships, internships, and job shadowing opportunities.
• Communicate with stakeholders, including students, parents, and community partners, about department events and programs.
• Assist in the organization and execution of student engagement programs, such as extracurricular activities, clubs, and mentorship programs.
• Provide administrative support for family engagement programs, including home visits, Parent Academies, and K12 family education initiatives.
• Assist in the coordination of summer-melt intervention efforts by supporting seniors during the summer with text messages, phone calls, home visits, and orientation events.
• Assisting with the implementation and day-to-day administration of the Alumni College Mentoring Program (ACMP) project.
• Supporting the recruitment, onboarding, training, and communication of Alumni College Mentors
• Coordinating mentor interviews, orientation sessions, meetings, workshops, and program events.
• Tracking mentor engagement, student participation, and program outcomes.
• Processing mentor contracts, invoices, stipends, and payment documentation.
• Performing other project-related duties as assigned to support the successful implementation of the Alumni College Mentoring Program.
• Prepare and maintain reports on the progress of departmental goals and objectives.
• Coordinate system wide alumni success stories as an important motivational tool to be shared with communication department for all stakeholders
• Communicates with all stakeholders about school events and programs in a timely manner.
• Perform other duties as assigned.

SKILLS AND ABILITIES:

• Knowledge of college access counseling, postsecondary support, family and student engagement services, and student extracurricular and athletic programs
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to establish and maintain effective working relationships with internal and external stakeholders.
• Proficiency in using office equipment, including computers, copy machines, and telephones.
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• Attention to detail and accuracy in all aspects of work.
• Ability to maintain confidentiality of sensitive information.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

• Light Work: may require occasional light lifting.
• Night and weekend activities will be occasionally required.
• The position is in office setting and may involve prolonged work at a desk in one location.
• Travel is required.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements, physical demands, work conditions and environment listed above are representative of the knowledge, skills and abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.