Administrative Assistant - CISO, Infrastructure and Cloud Services

ROLE SUMMARY
The CISO, Infrastructure and Cloud Services organization enables Pfizer's mission by delivering secure, resilient, and scalable technology platforms that support operations and future growth. Through a unified operating model, it strengthens accountability, accelerates decision‑making, and improves availability, security, and cost efficiency.
The Administrative Assistant will provide comprehensive administrative and operational support to the Leadership Team (LT) for Cybersecurity, Infrastructure, and Cloud Services.
This role ensures the efficient execution of leadership operations, meeting coordination, and communication workflows, supporting the smooth functioning of LT activities across a global, matrixed organization.
The position plays a key role in coordinating priorities, tracking actions, and ensuring alignment, while operating with strong organizational awareness and attention to detail.
ROLE RESPONSIBILITIES
Leadership Team Coordination

• Coordinate LT meetings, including scheduling, agenda consolidation, materials preparation, and note-taking
• Support leadership forums, ensuring logistics and materials are complete and ready
• Track meeting outputs (decisions, action items) and support follow-up

Administrative & Operational Support

• Provide administrative support across LT members as needed
• Manage shared calendars, distribution lists, and organizational documentation
• Assist in organizing team events, offsites, and leadership sessions

Action Tracking & Follow-Up

• Maintain trackers for LT actions and key deliverables
• Follow up with stakeholders to ensure progress updates are captured
• Escalate overdue items to the appropriate LT member

Communication & Materials Support

• Assist in preparing presentations, reports, and meeting materials
• Support coordination of leadership communications and updates
• Compile inputs from stakeholders into structured formats

Cross-Functional Coordination

• Coordinate with executive assistants, business operations, and functional teams
• Support alignment across cybersecurity, infrastructure, and cloud teams
• Help connect stakeholders to ensure timely execution of activities

Scheduling & Logistics Management

• Support scheduling of complex meetings across global time zones
• Coordinate travel, logistics, and meeting arrangements for leadership activities
• Ensure seamless execution of both virtual and in-person engagements

Operational Efficiency & Process Support

• Identify opportunities to improve administrative processes and workflows
• Support implementation of templates, trackers, and standard practices
• Maintain organized records and documentation

BASIC QUALIFICATIONS

• High School Diploma
• 4+ years of administrative or operations support experience
• Experience supporting leadership teams in a global organization
• Strong organizational, coordination, and communication skills
• Ability to manage multiple priorities and follow through on tasks
• High attention to detail and ability to handle confidential information
• Proficiency in Microsoft Office tools (Outlook, PowerPoint, Excel, Teams)

PREFERRED QUALIFICATIONS

• Experience in technology, cybersecurity, or infrastructure organizations
• Experience supporting leadership team operations or coordination
• Strong stakeholder coordination skills across complex environments

PHYSICAL/MENTAL REQUIREMENTS
This is a desk job.
NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS
10% travel may be required.
Work Location Assignment: Hybrid
The salary for this position ranges from $33.12 to $55.19 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.
Relocation assistance may be available based on business needs and/or eligibility.
Candidates must be authorized to be employed in the U.S. by any employer.
U.S. work visa sponsorship (such as TN, O-1, H-1B, etc.) is not available for this role now or in the future.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email [email protected] . This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.
To learn more about acceptable and prohibited uses of AI during the recruitment process, please review our candidate AI-use guidelines available on Pfizer Careers .
Administrative