Administrative Assistant, Chief Marketing Office

ROLE SUMMARY
The Administrative Lead reports directly to the Chief Marketing Officer and plays a vital role in supporting the leadership team. This position is responsible for comprehensive administrative support, including calendar management, meeting coordination, preparation of briefing materials, travel arrangements, and expense reporting. The role requires proactive problem-solving, independent task management, and the ability to anticipate and address the needs of the team. Additional responsibilities include supporting the planning and execution of meetings and events, managing purchase orders and invoices, and collaborating with internal and external stakeholders.
Role Responsibilities

• Provide high-level administrative support to the Chief Marketing Officer, including calendar, travel, and expense management.
• Coordinate and manage meetings, including agenda development, material distribution, and logistics for both in-person and virtual events.
• Maintain complex calendars, resolve scheduling conflicts diplomatically, and ensure seamless workflow.
• Support project management, special initiatives, and cross-functional communication as needed.
• Build and maintain positive relationships with the internal and external executive offices
• Oversee administrative coverage within the group and facilitate workflow among assistants.
• Manage purchase orders and invoice tracking through Ariba and ePA3 systems.
• Uphold confidentiality and exercise sound judgment in all matters.

Basic Qualifications

• 5+ years of experience as an executive administrative assistant or coordinator experience
• High School diploma required
• Ability to work effectively in a team-based environment and partner with internal/external stakeholders
• Self-starter, proactive, solution-seeking attitude, anticipating team needs and actively identifying opportunities to strengthen results
• Strong verbal and written communication skills - ability to mobilize team members and engage leadership
• Demonstrated project management experience
• Business acumen, Decision making, and demonstrated flexibility
• Ability to navigate internal organization/processes
• Excellent judgment as well as the ability to work with extremely confidential documents and information and excellent follow-up skills
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and OneNote; in addition to Pfizer applications such as ePA3, Ariba, SharePoint
• Ability and willingness to handle special projects

Preferred Qualifications

• Undergraduate degree (BS/BA) or equivalent experience
• 3-5 years of pharmaceutical industry experience preferred
• Experience working at the executive administrative level at Pfizer

Last Day to Apply: January 20, 2026
Location: NYHQ Hybrid
The salary for this position ranges from $33.12 to $55.19 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email [email protected] . This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.
Administrative